Recruiting Coordinator

Hex
San Francisco
Workplace: HybridFull timeUSD 80,000 - 100,000Function: People, HR & TalentExperience: 1-3 yearsSkills: ["Communication","Organization","Proactiveness","Problem-solving","Attention to detail"]

Coordinate end-to-end interview scheduling across multiple teams and searches, including complex onsite and virtual loops, while partnering with recruiters and hiring managers to keep hiring moving fast. Deliver a high-touch candidate experience by managing communications, onsite logistics in the SF office, and recruiting systems (Ashby, ModernLoop, Notion, Juicebox) to ensure feedback and next steps don’t slip. Continuously identify bottlenecks and improve workflows as hiring scales.

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FursaFursa
Hex
Hex
2 days ago

Recruiting Coordinator

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Last checked: 1 hour agoStatus: Live

Job Summary

Coordinate end-to-end interview scheduling across multiple teams and searches, including complex onsite and virtual loops, while partnering with recruiters and hiring managers to keep hiring moving fast. Deliver a high-touch candidate experience by managing communications, onsite logistics in the SF office, and recruiting systems (Ashby, ModernLoop, Notion, Juicebox) to ensure feedback and next steps don’t slip. Continuously identify bottlenecks and improve workflows as hiring scales.
Location: San Francisco
Workplace: Hybrid
Employment Type: Full time
Job Function: People, HR & Talent
Seniority: Entry level

Key Responsibilities

  • •Own interview scheduling and coordination across multiple teams and searches, including onsite and virtual loops.
  • •Partner closely with recruiters, hiring managers, and interviewers to keep hiring processes moving quickly and efficiently.
  • •Create a high-touch candidate experience from initial interview through offer with clear, intentional touchpoints.
  • •Manage onsite interview logistics for candidates visiting the SF office and keep recruiting systems accurate and up to date.
  • •Identify scheduling conflicts and process bottlenecks, proactively improve workflows/templates as hiring volume grows, and support onboarding and recruiting events as needed.

Pay and Benefits

Salary: USD 80,000 - 100,000
Equity and Bonus:Equity
Perks:Health InsurancePaid Leave

Key Requirements

  • •1-3+ years of work experience in recruiting coordination or another role that valued speed, organization, and communication.
  • •Exceptional verbal and written communication that stays calm under time pressure.
  • •Strong sense of urgency and ability to move quickly without sacrificing quality.
  • •Comfort working with senior leaders and managing frequently changing schedules and priorities.
  • •Availability to work from the San Francisco office at least 3 days per week (Tuesday, Wednesday, Thursday).
Experience:1-3 yearsStartup
Skills:CommunicationOrganizationProactivenessProblem-solvingAttention to detail
Languages:English
Tech Stack:AshbyModernLoopNotionJuiceboxAI

Company Brief

Hex
Builds a collaborative data workspace that combines notebooks, dashboards, and SQL to help data teams explore, analyze, and share insights faster across organizations.
Industry: Data Infrastructure
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Funding: Series B
Headquarters: San Francisco, United States
Founded: 2020
WebsiteLinkedIn