Senior Administrative Assistant

Aon
Mexico City
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 3-4 yearsEducation: bachelorsSkills: ["Communication","Organization","Time management","Interpersonal skills","Confidentiality"]

Provide high-level administrative and operational support to multiple business leaders across solution lines. Manage complex calendars across time zones, coordinate internal and external meetings (including video/phone logistics), and handle travel planning and expense reporting. Produce and proofread professional documents, manage stakeholder communication, and maintain administrative tools like distribution lists and org charts while safeguarding sensitive information in a fast-paced, client-focused environment.

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FursaFursa
Aon
Aon
22 hours ago

Senior Administrative Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Provide high-level administrative and operational support to multiple business leaders across solution lines. Manage complex calendars across time zones, coordinate internal and external meetings (including video/phone logistics), and handle travel planning and expense reporting. Produce and proofread professional documents, manage stakeholder communication, and maintain administrative tools like distribution lists and org charts while safeguarding sensitive information in a fast-paced, client-focused environment.
Location: Mexico City
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Act as a primary point of contact and liaison for business leaders with clients, third parties, internal colleagues, and direct reports.
  • •Proactively manage multiple complex calendars across time zones, scheduling and prioritizing meetings and resolving conflicts.
  • •Monitor and manage email inboxes as requested, including drafting, reviewing, prioritizing correspondence, and following up on action items.
  • •Plan, coordinate, and support internal and external meetings (in-person and virtual), including managing conferencing technology, room bookings, catering, and tracking notes and follow-ups.
  • •Coordinate domestic and international travel, and prepare, review, and submit expense reports and reimbursements in line with company policy.
Travel: Medium travel

Pay and Benefits

Perks:Health Insurance

Key Requirements

  • •Fluent English (verbal and written) at least C1 (CEFR) and ability to communicate professionally with stakeholders at all levels.
  • •3-4 years of prior administrative or office experience in a professional, client-oriented environment; prior Executive Assistant/Personal Assistant experience supporting senior leaders is preferred.
  • •Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools (Teams, Zoom), with the ability to learn new systems quickly.
  • •Strong organizational and time-management skills to manage multiple priorities, meet deadlines, and adapt to changing demands.
  • •Excellent interpersonal skills, professionalism, reliability, and the ability to handle confidential information with discretion.
Experience:3-4 years
Education:Bachelor's
Skills:CommunicationOrganizationTime managementInterpersonal skillsConfidentiality
Languages:English
Tech Stack:Microsoft OfficeOutlookWordExcelPowerPointTeamsZoom

Company Brief

Aon
Global professional services firm providing risk, retirement, human resources, and insurance brokerage solutions to clients worldwide, including consulting, reinsurance, and data-driven risk management services.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: London, United Kingdom
Founded: 1982
Glassdoor
Glassdoor: 3.9
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