Project Administrator

Turner & Townsend
Hong Kong
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3-8 yearsEducation: bachelorsSkills: ["Communication","Organizational rigor","Attention to detail","Collaboration","Schedule management"]

Coordinate day-to-day project administration across purchase requests and purchase orders, keeping records accurate in the corporate system. Own meeting and event coordination by managing schedules, venues, and producing meeting minutes. Support document control by ensuring documentation matches required metadata and formats. Assist with financial data tracking by cross-checking vendor invoices against issued POs, and provide reliable day-to-day support to project leadership.

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Turner & Townsend
Turner & Townsend
2 days ago

Project Administrator

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Last checked: 2 hours agoStatus: Live

Job Summary

Coordinate day-to-day project administration across purchase requests and purchase orders, keeping records accurate in the corporate system. Own meeting and event coordination by managing schedules, venues, and producing meeting minutes. Support document control by ensuring documentation matches required metadata and formats. Assist with financial data tracking by cross-checking vendor invoices against issued POs, and provide reliable day-to-day support to project leadership.
Location: Hong Kong
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Coordinate the day-to-day creation, tracking, and close-out of Purchase Requests (PR) and Purchase Orders (PO) within the corporate system.
  • •Lead meeting arrangements by managing complex schedules, securing venues, and issuing regular formal meeting minutes.
  • •Support the project team in document control strategy, ensuring documentation matches specified metadata, statuses, and formats before upload.
  • •Assist in gathering financial tracking data and cross-check vendor invoices against issued POs to identify billing or calculation anomalies.
  • •Provide proactive team assistance by treating daily administration as a critical asset to project delivery milestones.

Key Requirements

  • •Bachelor’s degree in Business Administration, Management, Finance, or a related discipline.
  • •3-8 years of proven experience in project coordination, office administration, or document control, preferably in a large organization.
  • •Clear, professional, and concise verbal and written communication in both English and Cantonese.
  • •Meticulous attention to detail with a strong drive to verify document and data accuracy.
  • •Immediate availability is an advantage.
Experience:3-8 yearsReal estateOffice administrationDocument control
Education:Bachelor's in Business Administration, Management, Finance, or other related disciplines
Skills:CommunicationOrganizational rigorAttention to detailCollaborationSchedule management
Languages:EnglishCantonese
Tech Stack:Corporate system

Company Brief

Turner & Townsend
Global professional services firm providing program, project and cost management, advisory and consulting services across property, infrastructure and natural resources sectors to public and private clients worldwide.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Leeds, United Kingdom
Founded: 1946
WebsiteLinkedIn