Executive Assistant & Site Coordinator

Eaton
Finland
Workplace: OnsiteContractFunction: Administration & Executive AssistanceExperience: 3-5 yearsEducation: bachelorsSkills: ["Organizational skills","Prioritization","Communication","Stakeholder management","Confidentiality"]

Provide comprehensive administrative and coordination support for the plant and the BU general manager, serving as a central hub for meetings, reporting, communication, and key initiatives. Support the Plant Manager and plant leadership with calendar coordination, agendas, decision tracking, visit logistics, purchasing/travel coordination, KPI reporting, and ISO/EHS audit readiness. Also coordinate executive travel, leadership meetings, and follow-ups to drive alignment and execution across functions.

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Eaton
Eaton
6 days ago

Executive Assistant & Site Coordinator

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Last checked: 5 hours agoStatus: Live

Job Summary

Provide comprehensive administrative and coordination support for the plant and the BU general manager, serving as a central hub for meetings, reporting, communication, and key initiatives. Support the Plant Manager and plant leadership with calendar coordination, agendas, decision tracking, visit logistics, purchasing/travel coordination, KPI reporting, and ISO/EHS audit readiness. Also coordinate executive travel, leadership meetings, and follow-ups to drive alignment and execution across functions.
Location: Finland
Workplace: Onsite
Employment Type: Contract
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support the Plant Manager with calendar coordination, meeting preparation, travel planning, and administrative tasks.
  • •Assist the plant leadership team by organizing meetings, preparing agendas, documenting decisions, and tracking follow-ups.
  • •Coordinate plant activities across functions (Production, HR, Finance, Supply Chain), including management materials and KPI reporting.
  • •Organize internal and external visits (customers, auditors, executives) and manage logistics and site compliance requirements.
  • •Support the general manager and BU leadership with travel planning, expense reporting, executive calendar management, and initiative progress tracking.

Key Requirements

  • •Bachelor’s degree in Business Administration, Management, or a related field (or equivalent vocational training with relevant experience).
  • •3–5 years of experience in an administrative or coordination role, ideally in a manufacturing/industrial environment.
  • •Experience supporting senior leaders or leadership teams.
  • •Fluency in English and Finnish to operate in an international and local plant environment.
  • •Proficiency in Microsoft Office tools and collaboration tools for reporting and coordination.
Experience:3-5 yearsManufacturingIndustrial
Education:Bachelor's in Business Administration, Management, or a related field
Skills:Organizational skillsPrioritizationCommunicationStakeholder managementConfidentiality
Languages:EnglishFinnish
Tech Stack:Microsoft OfficeExcelPowerPointOutlookTeamsSharePointSAP

Company Brief

Eaton
Designs, manufactures, and distributes electrical components, power management systems, and industrial equipment for energy, aerospace, vehicle, and industrial markets worldwide, focusing on efficiency, safety, and sustainability.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Dublin, Ireland
Founded: 1911
WebsiteLinkedIn