WPP

1 month ago

VML & Ogilvy | Executive Assistant, Japan

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Last checked: 12 hours agoStatus: Live

Job Summary

Executive Assistant to senior leadership within WPP Creative Japan. Provide high-level administrative and operational support across scheduling, communications, travel, and budgets, coordinating with multiple executives and teams in a dynamic international environment. You’ll help drive leadership effectiveness, manage cross-functional initiatives, and ensure smooth internal operations and stakeholder engagement.

Location: Tokyo

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Sr. Manager level

Key Responsibilities

•Manage complex calendars, meeting coordination, and scheduling across multiple senior stakeholders and time zones
•Coordinate internal and external meetings, including leadership meetings and client meetings
•Arrange domestic and international business travel, accommodations, and itineraries
•Support expense processing, invoice coordination, and administrative documentation
•Prepare meeting materials, agendas, minutes, and follow-up actions as required

Key Requirements

•5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role within an international company or fast-paced environment.
•Experience supporting multiple senior executives simultaneously preferred.
•Strong organizational and multitasking abilities with excellent attention to detail.
•Ability to manage competing priorities and work independently with minimal supervision.
•Strong interpersonal and communication skills.

Experience:5+ yearsAdvertisingMediaCreativeMarketing

Skills:CommunicationOrganizationMultitaskingStakeholder managementProblem-solving

Languages:JapaneseEnglish

Tech Stack:Microsoft OfficeGoogle Workspace

Company Brief

WPP

Global marketing and communications services group offering advertising, media investment management, branding, public relations, and digital services to multinational clients across industries.

Industry: Advertising Media Groups

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: London, United Kingdom

Founded: 1971

Website LinkedIn

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WPP