Associate Facilities Coordinator (R5453)

Shield AI
London
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsSkills: ["Communication","Multitasking","Prioritization","Organizational skills","Problem-solving"]

Serve as the first point of contact for visitors, clients, and employees, managing front desk operations and ensuring a welcoming experience. Coordinate visitor access, badging, check-in, and conference room bookings while maintaining front desk cleanliness and readiness. Support day-to-day office needs such as mail, deliveries, supply inventory, and vendor coordination. Partner with Facilities, IT, and Security to meet workplace requirements and maintain discreet, accurate records.

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FursaFursa
Shield AI
Shield AI
6 days ago

Associate Facilities Coordinator (R5453)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live

Job Summary

Serve as the first point of contact for visitors, clients, and employees, managing front desk operations and ensuring a welcoming experience. Coordinate visitor access, badging, check-in, and conference room bookings while maintaining front desk cleanliness and readiness. Support day-to-day office needs such as mail, deliveries, supply inventory, and vendor coordination. Partner with Facilities, IT, and Security to meet workplace requirements and maintain discreet, accurate records.
Location: London
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive and professional first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes while maintaining front desk organization and readiness.
  • •Schedule meetings and manage conference room bookings; support office operations including mail distribution, deliveries, and supply inventory.
  • •Coordinate with vendors and service providers; assist with planning and execution of office events while partnering with Facilities, IT, and Security and maintaining accurate records.

Key Requirements

  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills with a professional customer-service mindset.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment with strong organizational skills and attention to detail.
  • •Experience supporting facilities or office operations, including coordinating vendors, deliveries, and events.
Experience:1-3 years
Skills:CommunicationMultitaskingPrioritizationOrganizational skillsProblem-solving
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn