WSP

4 weeks ago

Coordinator, Administrative Support

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Last checked: 15 minutes agoStatus: Live

Job Summary

Coordinate day-to-day office activities including reception, front office duties, travel coordination, vendor management, and property administration. Support security, housekeeping, and pantry operations while assisting the property manager with vendor evaluation and contract renewals. Work within a hybrid environment in a large professional services firm, interfacing with senior management and external partners to ensure smooth operations.

Location: Bengaluru, Mumbai

Workplace: Hybrid

Employment Type: Full time

Job Function: Administration & Executive Assistance

Key Responsibilities

•Coordinate day-to-day office activities including reception, travel coordination, and mail room management.
•Oversee housekeeping, pantry stock, security, and maintenance for office facilities and liaise with the property manager on vendor contracts and renewals.
•Manage vendor relationships, invoicing, budgeting and expenditures related to P&A (People & Administration) functions.
•Organize events, meetings, and travel arrangements for internal and external stakeholders.
•Provide support to senior management with administrative tasks and ensure compliance with company policies.

Key Requirements

•Graduate with working knowledge of MS Office and 5+ years of Front Office Management experience.
•Strong client relationships and collaboration skills; ability to interact directly with airlines, hotels, and vendors.
•Excellent organizational, budgeting, and expense tracking abilities; ability to manage travel arrangements and event coordination.
•Proactive problem solving, decision making, and attention to detail; capable of overseeing reception, mail room, and office services.
•Experience supervising a multi-functional team and coordinating with multiple internal stakeholders.

Experience:5+ yearsAdministrativeOffice managementFront officeVendor managementTravel coordination

Education:Bachelor's

Skills:CommunicationOrganizationPlanningProblem-solvingTeamwork

Languages:English

Tech Stack:MS OfficeOffice administrationTravel booking

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP