Executive Assistant (Singapore, SG, 068897)

Allianz
Singapore
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Proactive support","Organizational skills","Prioritisation","Communication","Judgment"]

Provide proactive executive support to the Regional Chief Investment Officer Asia, managing priorities, communications, governance routines, and follow-ups. Own calendar, travel, meetings, and correspondence across a complex regional and global stakeholder landscape. Coordinate leadership forums, investment meetings, and offsites, including agendas and minutes. Prepare executive-ready presentations and briefing packs, and leverage Microsoft Copilot, ChatGPT, and Claude to redesign workflows and improve task tracking and execution quality.

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FursaFursa
Allianz
Allianz
2 days ago

Executive Assistant (Singapore, SG, 068897)

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Last checked: 13 hours agoStatus: Live

Job Summary

Provide proactive executive support to the Regional Chief Investment Officer Asia, managing priorities, communications, governance routines, and follow-ups. Own calendar, travel, meetings, and correspondence across a complex regional and global stakeholder landscape. Coordinate leadership forums, investment meetings, and offsites, including agendas and minutes. Prepare executive-ready presentations and briefing packs, and leverage Microsoft Copilot, ChatGPT, and Claude to redesign workflows and improve task tracking and execution quality.
Location: Singapore
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide proactive executive support to the Regional Chief Investment Officer Asia, managing time, priorities, and information flow.
  • •Manage the CIO’s calendar, travel, meetings, and correspondence with strong prioritisation and responsiveness across stakeholders.
  • •Coordinate regional governance routines, leadership meetings, investment forums, offsites, and stakeholder engagements, including agendas, logistics, documentation, minutes, and follow-ups.
  • •Serve as the first point of coordination for the CIO office, triaging requests, tracking deadlines, and routing information appropriately.
  • •Prepare and quality-check presentations, briefing packs, meeting materials, and communications; use Microsoft Copilot, ChatGPT, and Claude to redesign workflows and improve execution.

Pay and Benefits

Perks:Remote WorkWellness Stipend

Key Requirements

  • •Relevant diploma, degree, or professional qualification in business administration, office management, communications, or a related discipline.
  • •Up to 5 years supporting senior executives in a complex, international matrix organization; experience in financial services, insurance, or asset management is a plus.
  • •Excellent organizational, prioritization, and follow-through skills across multiple deadlines and time zones.
  • •Strong written and verbal communication skills to produce executive-ready emails, meeting notes, presentations, and documents.
  • •Advanced proficiency in Microsoft Office and AI productivity tools (Microsoft Copilot, ChatGPT, Claude), with a drive to improve workflows and knowledge management.
Skills:Proactive supportOrganizational skillsPrioritisationCommunicationJudgment
Languages:English
Tech Stack:Microsoft OfficeMicrosoft CopilotChatGPTClaude

Company Brief

Allianz
Global insurance and financial services group offering property-casualty insurance, life and health insurance, asset management, and corporate risk solutions to individuals, businesses, and institutions across more than 70 countries.
Industry: Insurance
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Munich, Germany
Founded: 1890
WebsiteLinkedIn