WSP

2 days ago

Project Coordinator/Admin

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Source: Company careers pageValidated by: Fursa AI

Last checked: 20 hours agoStatus: Live

Job Summary

Coordinate project activities including schedules, budgets, deliverables, and documentation to support successful execution. Assist with proposal development by coordinating submissions, gathering content, tracking deadlines, and preparing proposal packages. Support Project Managers with project setup, tender documents, progress payments, change orders, invoicing support, and document control. Prepare and distribute meeting materials and client deliverables, while liaising with internal teams, clients, contractors, and stakeholders.

Location: Canada

Workplace: Onsite

Employment Type: Full time

Job Function: Program & Project Management (PMO)

Seniority: Mid level

Key Responsibilities

•Coordinate project activities, schedules, budgets, and deliverables to support successful project execution.
•Support proposal development by coordinating submissions, gathering content, tracking deadlines, and preparing final proposal packages.
•Assist Project Managers with project setup, tender documents, tracking financial performance, progress payments, change orders, invoicing support, and document control.
•Prepare and distribute meeting agendas, meeting minutes, project correspondence, reports, and client deliverables.
•Maintain project records, CRM updates, electronic filing systems, and project documentation; provide administrative support such as calendar coordination and travel arrangements.

Key Requirements

•High school diploma minimum; post-secondary education in Business Administration, Project Management, or a related field is an asset.
•3–5 years of experience in project coordination, project administration, or professional services, preferably in engineering, consulting, architecture, construction, or municipal infrastructure.
•Experience supporting project budgets, schedules, proposals, client deliverables, and project documentation.
•Strong understanding of project lifecycle processes and the ability to coordinate multiple priorities simultaneously.
•Advanced proficiency with Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams).

Experience:3-5 yearsEngineeringConsultingConstructionMunicipal infrastructure

Education:High School in Business Administration, Project Management, or a related field

Skills:Organizational skillsWritten communicationAttention to detailProblem-solvingTeamwork

Licenses:Valid driver's license

Tech Stack:Microsoft OfficeWordExcelOutlookPowerPointTeamsSharePointCRM systemsBluebeamAdobe AcrobatGIS

Company Brief

WSP

Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.

Industry: Professional Services

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Montreal, Canada

Founded: 1959

Website LinkedIn

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WSP