Executive Assistant Floater

Jefferies
New York
Workplace: OnsiteFull timeUSD 90,000 - 110,000Function: Administration & Executive AssistanceExperience: 8+ yearsSkills: ["Attention to detail","Independent work","Organizational skills","Prioritization","Communication","Interpersonal skills","Collaboration","Problem-solving","Confidentiality"]

Provide high-level administrative support for investment banking professionals across multiple groups, covering absences and workload peaks. Manage calendars, coordinate meetings, arrange travel, and process expense reports in compliance with firm policy via Concur. Quickly learn executives’ preferences and priorities, maintain strict confidentiality with sensitive information, and transition seamlessly between teams while keeping workflow efficient and professional.

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Jefferies
Jefferies
4 weeks ago

Executive Assistant Floater

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live
Reposted: similar role first listed 4 weeks ago

Job Summary

Provide high-level administrative support for investment banking professionals across multiple groups, covering absences and workload peaks. Manage calendars, coordinate meetings, arrange travel, and process expense reports in compliance with firm policy via Concur. Quickly learn executives’ preferences and priorities, maintain strict confidentiality with sensitive information, and transition seamlessly between teams while keeping workflow efficient and professional.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide executive-level administrative support, including calendar management, meeting coordination, and travel arrangements.
  • •Prepare and process expense reports in compliance with firm policies using Concur.
  • •Act as backup coverage during absences or periods of heavy workload, transitioning between teams.
  • •Learn and maintain coverage by quickly understanding executives’ preferences, priorities, and working styles.
  • •Maintain a high level of confidentiality and discretion with sensitive information.

Pay and Benefits

Salary: USD 90,000 - 110,000
Perks:Health InsuranceDentalVision401kLife InsuranceAccident InsuranceDisability InsuranceWellness StipendPaid LeavePaid HolidaysPaid Parental

Key Requirements

  • •8+ years of experience, preferably in financial or professional services.
  • •Proficiency with Concur Travel and Expenses or a comparable travel expense system.
  • •Strong attention to detail and follow-through with the ability to prioritize multiple tasks in a fast-paced environment.
  • •Ability to work independently, anticipate executives’ needs, and smoothly transition between teams.
  • •Excellent verbal and written communication skills, with strong interpersonal and collaborative, service-oriented approach.
Experience:8+ yearsFinancial servicesProfessional services
Skills:Attention to detailIndependent workOrganizational skillsPrioritizationCommunicationInterpersonal skillsCollaborationProblem-solvingConfidentiality
Languages:US
Tech Stack:Concur TravelConcur Expenses

Company Brief

Jefferies
Global investment banking and capital markets firm providing advisory, underwriting, trading, research, and asset management services to corporations, governments, and institutional investors.
Industry: Banking
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1962
WebsiteLinkedIn