Creative Systems & Optimization Manager

HelloFresh
United States
Workplace: OnsiteFull timeUSD 88,935 - 102,850 annuallyFunction: Administration & Executive AssistanceExperience: 5-7 yearsEducation: bachelorsSkills: ["Impeccable organization","Stakeholder management","Negotiation","Communication","Critical thinking"]

Own the operating model for the XPOD creative studio, acting as the single intake point across Paid Social, Organic Social, Brand Partnerships, and localization. Build and evolve operational workflows, prioritize and route every video brief against studio capacity, and drive projects from scoping through on-time completion. Implement AI-powered automations and templates, maintain performance reporting, coordinate with Growth Ops and creative operations, and manage onboarding and capacity for freelance creatives.

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HelloFresh
HelloFresh
2 days ago

Creative Systems & Optimization Manager

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Last checked: 13 hours agoStatus: Live

Job Summary

Own the operating model for the XPOD creative studio, acting as the single intake point across Paid Social, Organic Social, Brand Partnerships, and localization. Build and evolve operational workflows, prioritize and route every video brief against studio capacity, and drive projects from scoping through on-time completion. Implement AI-powered automations and templates, maintain performance reporting, coordinate with Growth Ops and creative operations, and manage onboarding and capacity for freelance creatives.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Manager level

Key Responsibilities

  • •Design and evolve the studio’s operational workflows, frameworks, and intake processes to scale with changing needs.
  • •Own studio intake as the single point of contact for video briefs: scoping, prioritizing, routing against total capacity, and driving execution through completion.
  • •Identify, evaluate, and implement automations, AI tools, and templates to improve operating efficiency.
  • •Maintain performance data and reporting (trends, production velocity, project status) and keep stakeholders aligned on timelines and risk.
  • •Coordinate scheduling and workflows with creative operations and Growth Operations; manage resourcing, onboarding, training, and allocation for freelance creatives and partners.

Pay and Benefits

Salary: USD 88,935 - 102,850 annually
Perks:401kPaid LeaveParental LeaveHealth Insurance

Key Requirements

  • •Bachelor’s degree in Advertising, Business, Management, Communications, or equivalent experience.
  • •5–7 years of creative/marketing project management or creative operations experience in a high-volume, fast-moving environment.
  • •Experience designing or evolving operational workflows and resourcing frameworks (not just executing existing ones).
  • •Experience working in a project management system (e.g., Jira, Airtable) and managing freelance/contract creative talent.
  • •Familiarity evaluating or implementing automation, AI tools, or templated workflows in a creative production context.
Experience:5-7 yearsCreative/marketingCreative operationsPaid socialLocalizationHigh-volume production
Education:Bachelor's in Advertising, Business, Management, Communications
Skills:Impeccable organizationStakeholder managementNegotiationCommunicationCritical thinking
Tech Stack:JiraAirtableAI toolsAutomation workflows

Company Brief

HelloFresh
HelloFresh is a meal-kit and food subscription company that delivers fresh ingredients and recipes to consumers, offering convenient home-cooked meals through weekly subscription boxes across multiple international markets.
Industry: FoodTech
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Berlin, Germany
Founded: 2011
Glassdoor
Glassdoor: 3.6
WebsiteLinkedIn