Coordinator, Administrative Support

WSP
Noida, Bengaluru, Mumbai
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Service mindset","Stakeholder engagement","Proactivity","Autonomy","Confidentiality","Accuracy"]

Support project teams by preparing, formatting, and managing project documentation to WSP standards and brand guidelines. Coordinate signatures, stamping, and document correspondence records, maintain electronic filing for traceability, and distribute incoming/outgoing documents following document control procedures. Work with project leadership to meet submission deadlines, provide status updates on risks/concerns, contribute to meetings, and ensure Health & Safety, QMS, and project lifecycle compliance.

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FursaFursa
WSP
WSP
2 days ago

Coordinator, Administrative Support

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Last checked: 9 hours agoStatus: Live

Job Summary

Support project teams by preparing, formatting, and managing project documentation to WSP standards and brand guidelines. Coordinate signatures, stamping, and document correspondence records, maintain electronic filing for traceability, and distribute incoming/outgoing documents following document control procedures. Work with project leadership to meet submission deadlines, provide status updates on risks/concerns, contribute to meetings, and ensure Health & Safety, QMS, and project lifecycle compliance.
Location: Noida, Bengaluru, Mumbai
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Prepare, format, and edit complex reports, proposals, and documents using engineering terminology and WSP brand guidelines.
  • •Arrange signatures and stamping of documents, and ensure outgoing correspondence is accurately recorded using project correspondence registers.
  • •Maintain accurate electronic filing records to ensure traceability and strict adherence to WSP filing and referencing procedures.
  • •Distribute incoming documents onward, ensuring WSP document control procedures are followed and urgent matters are escalated to relevant personnel.
  • •Support project submission deadlines by coordinating with the Project Director/Manager or coordinator, providing work status updates, attending meetings, and ensuring Health & Safety, QMS, and project lifecycle compliance.

Key Requirements

  • •Maintain a positive, professional attitude with a strong service mindset while supporting project teams and stakeholders.
  • •Proactively collaborate with project managers, engineers, and team members to understand requirements and provide timely administrative support.
  • •Exercise sound judgment to prioritize tasks effectively and make independent decisions when required.
  • •Manage sensitive project information with discretion and confidentiality.
  • •Demonstrate meticulous attention to detail in document preparation, formatting, and document control processes.
Skills:Service mindsetStakeholder engagementProactivityAutonomyConfidentialityAccuracy

Company Brief

WSP
Global professional services firm providing engineering, consulting, and technical services across infrastructure, environment, buildings, transportation, and energy sectors for public- and private-sector clients worldwide.
Industry: Professional Services
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Montreal, Canada
Founded: 1959
WebsiteLinkedIn