Administration Coordinator - G&A

Al Tayer Group
Dubai
Full timeFunction: Administration & Executive AssistanceExperience: 2-3 yearsEducation: bachelorsSkills: ["Documentation management","Coordination","Record reconciliation","Process follow-up","Attention to detail"]

Coordinate general administration support for the business by reconciling vehicle-related documentation and inventory records, tracking stock movement and vehicle deliveries, and ensuring accurate system updates. Liaise with sales, logistics, workshop, and GRO to support registration, Salik tag purchase, PDI movements, invoicing, and customer refunds. Manage staff leave monitoring and employee document processing, and raise LPOs while maintaining organized records for efficient retrieval.

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Al Tayer Group
Al Tayer Group
1 day ago

Administration Coordinator - G&A

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Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live

Job Summary

Coordinate general administration support for the business by reconciling vehicle-related documentation and inventory records, tracking stock movement and vehicle deliveries, and ensuring accurate system updates. Liaise with sales, logistics, workshop, and GRO to support registration, Salik tag purchase, PDI movements, invoicing, and customer refunds. Manage staff leave monitoring and employee document processing, and raise LPOs while maintaining organized records for efficient retrieval.
Location: Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Reconcile VCC/Hayaza certificates and maintain accurate stock movement and stock-on-hand records.
  • •Coordinate with sales for insurance policy, GRO registration, and Salik tag purchase prior to customer delivery.
  • •Track daily vehicle deliveries and follow up for timely invoicing and customer refund processing.
  • •Timely submission of bank deal documents to F&I and credit invoices to customers.
  • •Monitor staff leave, arrange annual leave tickets, track unauthorized absenteeism, and coordinate with payroll/HR/GR for leave notifications and passport requests.

Key Requirements

  • •Graduate preferably in commerce.
  • •2–3 years experience in a similar administration and stock management role.
  • •1–2 years work experience in the automotive industry.
  • •Experience maintaining accurate records and documentation systems.
  • •Ability to coordinate with multiple internal teams for timely processing and follow-ups.
Experience:2-3 yearsAutomotive industry
Education:Bachelor's in commerce
Skills:Documentation managementCoordinationRecord reconciliationProcess follow-upAttention to detail

Company Brief

Al Tayer Group
Privately held UAE conglomerate founded in 1979 operating across automotive, luxury & lifestyle retail, real estate and ventures. Al Tayer Group represents global brands, runs retail and e‑commerce operations, and has diversified investments across the Middle East.
Industry: Conglomerates & Holding Companies
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Dubai, United Arab Emirates
Founded: 1979
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