4 days ago

Document Administrator/Administrative Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Provide general document administration and administrative support for multiple departments’ Document Management Systems (DMS), including digitization, electronic file share maintenance, and document lifecycle ownership. Participate in DMS projects and audits, perform gap analysis for ODMS element 5.03.03, manage security and access with File Share Manager, and link documentation into WebEDMS. Also support NP2 administrative needs, using tools like SharePoint and Teams to keep information current.

Location: United States

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide general document administrative support for multiple departments’ DMS, including digitization and maintenance of electronic DMS file shares and any hardcopy libraries.
•Support DMS projects and configurations, provide status updates, and communicate DMS updates to personnel via MOC.
•Link and manage documentation in WebEDMS (review dates, document ownership) and work with ODMS Coordinator to ensure conformance of ODMS elements.
•Serve as element focal point for 5.03.03 (Document and Records Management), perform gap analysis, close gaps from ODMS self-assessments, and support audits/checklists.
•Administer plant file share security and user access using File Share Manager (FSM), maintain SharePoint/Teams content, and provide administrative support including travel and meeting coordination.

Pay and Benefits

Equity and Bonus:Equity

Perks:Health InsuranceLife Insurance401kPaid LeaveGym Membership

Key Requirements

•High school diploma or equivalent.
•3+ years of experience in a professional business role such as administrative assistant, project coordinator, event coordinator, project management, or a similar role.
•Previous experience with Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
•Willing to work overtime if required.
•Ability to work legally in the United States; no visa sponsorship/support is available.

Experience:3+ yearsAdministrative supportDocument managementProject coordination

Education:High School

Skills:ConfidentialityProblem solvingInitiativeAdaptabilityInterpersonal skillsTeamworkResourcefulnessCommunication

Tech Stack:Document Management Systems (DMS)WebEDMSFile Share Manager (FSM)SharePointMicrosoft TeamsTeamsMicrosoft OfficeWordExcelPowerPointOutlookSAPWorkdayAribaConcurMOCODMSFile Share Management

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Dow

Global materials science company producing chemicals, plastics, and advanced materials for industries including packaging, infrastructure, transportation, and consumer care. Offers solutions across supply chains with large-scale manufacturing and R&D capabilities.

Industry: Materials Science

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Midland, United States

Founded: 1897

Website LinkedIn

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Dow