Team Admin Assistant - Global Equities

Invesco
Ontario
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Organisational skills","Attention to detail","Communication","Confidentiality","Teamwork"]

Provide efficient administrative support to the Global Equities Investment team, including coordinating meetings and events, arranging travel and accommodation, preparing agendas and minutes, and greeting visitors. Support day-to-day administrative needs such as collating and distributing documents, managing expenses and purchase orders, maintaining systems for biographies/photos and office supplies, and supporting compliance-aligned returns and CPD admin. You may also support broader Henley investment initiatives as needed.

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FursaFursa
Invesco
Invesco
10 hours ago

Team Admin Assistant - Global Equities

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Last checked: 10 hours agoStatus: Live

Job Summary

Provide efficient administrative support to the Global Equities Investment team, including coordinating meetings and events, arranging travel and accommodation, preparing agendas and minutes, and greeting visitors. Support day-to-day administrative needs such as collating and distributing documents, managing expenses and purchase orders, maintaining systems for biographies/photos and office supplies, and supporting compliance-aligned returns and CPD admin. You may also support broader Henley investment initiatives as needed.
Location: Ontario
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Provide administrative support to the Global Equities Investment team, including arranging meetings and events.
  • •Prepare travel itineraries, arrange accommodation, and organise meeting rooms, participants, facilities, and refreshments.
  • •Produce and circulate agendas and minutes, and collate, prepare, and distribute documents, presentations, and spreadsheets.
  • •Provide first-line diary management support and respond to queries or redirect them within the team.
  • •Manage electronic expense claims, dataroma reports, purchase orders, and maintain Verity, biographies/photos, facilities, and office supplies.

Pay and Benefits

Perks:Health InsuranceAnnual LeavePensionIncome ProtectionParental LeaveLife InsuranceVolunteering DaysWellness Stipend

Key Requirements

  • •Previous relevant secretarial experience, ideally within investment management or financial services.
  • •Proficient use of PC software including Word, Excel, PowerPoint, and Outlook.
  • •Highly organised with strong attention to detail.
  • •Excellent written and oral communication skills with confidence dealing with people at all levels.
  • •Ability to handle sensitive information with tact, diplomacy, and confidentiality.
Skills:Organisational skillsAttention to detailCommunicationConfidentialityTeamwork
Tech Stack:WordExcelPowerPointOutlookSpreadsheets

Company Brief

Invesco
Global investment management firm offering mutual funds, ETFs, retirement solutions, and institutional asset management services. Serves individual investors, financial advisors, and institutions across public and alternative markets.
Industry: Asset Management
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Atlanta, United States
Founded: 1935
WebsiteLinkedIn