Executive Assistant, AMEX Ventures

American Express
New York
Workplace: HybridFull timeUSD 31.49 - 49.28 hourlyFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Discretion","Judgment","Organizational","Interpersonal","Communication"]

Provide high-quality executive support to two Vice Presidents on the Amex Ventures team. Manage complex calendars across multiple time zones, coordinate internal and external meetings with senior leaders and stakeholders, and handle travel and executive-ready materials. Support team administration and operations such as onboarding logistics, purchasing and invoices, and expense reports, while maintaining confidentiality, discretion, and accurate follow-through on action items.

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FursaFursa
American Express
American Express
1 day ago

Executive Assistant, AMEX Ventures

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Last checked: 23 hours agoStatus: Live

Job Summary

Provide high-quality executive support to two Vice Presidents on the Amex Ventures team. Manage complex calendars across multiple time zones, coordinate internal and external meetings with senior leaders and stakeholders, and handle travel and executive-ready materials. Support team administration and operations such as onboarding logistics, purchasing and invoices, and expense reports, while maintaining confidentiality, discretion, and accurate follow-through on action items.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage complex calendars for two Vice Presidents, prioritizing requests, resolving scheduling conflicts, and coordinating across multiple time zones.
  • •Coordinate internal and external meetings with senior leaders, founders, investors, business partners, and other stakeholders.
  • •Book and coordinate domestic and international travel arrangements and manage itinerary details.
  • •Prepare, review, and process expense reports in accordance with company travel and expense policies and approved budgets.
  • •Support team administration and operations, including job postings, onboarding coordination, timekeeping/payroll-related tasks, purchase orders, invoices, and maintaining organized team records.

Pay and Benefits

Salary: USD 31.49 - 49.28 hourly
Perks:Health InsuranceDentalVisionLife InsuranceDisability InsuranceRetirement MatchParental LeaveWellness StipendCounselingTraining

Key Requirements

  • •3+ years of experience as an Executive Assistant or in a comparable administrative role supporting senior leaders, including office management and team administration.
  • •Proven ability to proactively manage complex calendars, competing priorities, and scheduling across multiple time zones.
  • •Ability to interact effectively and diplomatically with senior stakeholders, external partners, and Executive Assistants across an organization.
  • •Strong judgment and discretion with a demonstrated ability to maintain confidentiality and adhere to company policies and procedures.
  • •Proficiency in Microsoft Outlook and Microsoft Office (Word, Excel, PowerPoint) and experience using enterprise travel/expense, HR, payroll, procurement, or related administrative systems.
Experience:3+ yearsVenture capitalPrivate equityFinancial servicesTechnologyStartups
Skills:DiscretionJudgmentOrganizationalInterpersonalCommunication
Tech Stack:Microsoft OutlookMicrosoft OfficeWordExcelPowerPointAribaConcurOracle Fusion Cloud

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

American Express
Provides global payment, credit, and travel-related financial services for consumers and businesses. Best known for its charge and credit cards, merchant payment network, and premium customer rewards and servicing.
Industry: Payments
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York City, United States
Founded: 1850
WebsiteLinkedIn