Administrative Support

ZOLL Medical
Italy
Workplace: HybridFull timeFunction: Administration & Executive Assistance0Skills: ["Organizational skills","Interpersonal skills","Teamwork","Customer service","Attention to detail"]

Support role in a hybrid IT Piacenza office focused on handling patients/hospitals/physicians processes and documentation, overseeing logistics for LifeVest spares, and coordinating with sales, invoicing, and warehousing teams. You’ll maintain relationships with hospitals, manage shipments and returns, and contribute to data entry, reporting, and inventory activities to ensure timely, accurate operations.

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ZOLL Medical
ZOLL Medical
7 months ago

Administrative Support

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Last checked: 3 hours agoStatus: Live

Job Summary

Support role in a hybrid IT Piacenza office focused on handling patients/hospitals/physicians processes and documentation, overseeing logistics for LifeVest spares, and coordinating with sales, invoicing, and warehousing teams. You’ll maintain relationships with hospitals, manage shipments and returns, and contribute to data entry, reporting, and inventory activities to ensure timely, accurate operations.
Location: Italy
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manages all Patients/Hospitals/Physicians related processes and documents
  • •Manages/supervises the logistic shippings & returns of the LifeVest spares and sets
  • •Creates/maintains relationships with the Hospitals to support with specific needs or information: shipping documents, manuals, declarations, patients' activations/demissions, schedules, etc…
  • •Supports the Sales Team
  • •Interacts with Invoicing and Orders/Credit Collection Team

Key Requirements

  • •Less than 1 year of admin/intern experience preferred.
  • •Proficiency with MS Office (especially Excel) and ERP systems.
  • •Strong organizational skills, precision, and teamwork; good interpersonal abilities with internal and external stakeholders.
  • •Goal-oriented mindset with a hands-on, persistent approach.
  • •Italian (Expert) and English (Advanced) are preferred languages.
Experience:0HealthcareMedical devicesERP
Skills:Organizational skillsInterpersonal skillsTeamworkCustomer serviceAttention to detail
Languages:ItalianEnglish
Tech Stack:MS OfficeExcelERP systems

Company Brief

ZOLL Medical
Designs and manufactures medical devices and software for critical care and rescue, including defibrillators, ventilators, CPR feedback systems, and monitoring solutions for hospitals, emergency responders, and public access settings.
Industry: Medical Devices
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Chelmsford, United States
Founded: 1980
WebsiteLinkedIn