Executive Assistant & Office Manager

Keolis
Dubai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceEducation: bachelorsSkills: ["Report preparation","Communication","Organizational skills","Confidentiality","Discretion"]

Provide high-level executive support to the MEEA Executive team while managing regional office administration and support services. Coordinate leadership and board meeting logistics, prepare agendas and executive materials, and track initiatives through governance action registers. Oversee office budgets, procurement coordination, CEO expense tracking, and reception/office operations. Serve as a confidential stakeholder point of contact and manage VIP visits, events, filing systems, and regional reporting cycles.

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Keolis
Keolis
1 day ago

Executive Assistant & Office Manager

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Job Summary

Provide high-level executive support to the MEEA Executive team while managing regional office administration and support services. Coordinate leadership and board meeting logistics, prepare agendas and executive materials, and track initiatives through governance action registers. Oversee office budgets, procurement coordination, CEO expense tracking, and reception/office operations. Serve as a confidential stakeholder point of contact and manage VIP visits, events, filing systems, and regional reporting cycles.
Location: Dubai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Coordinate leadership meetings by preparing agendas, briefing materials, and ensuring accurate minute-taking and follow-up actions.
  • •Track regional initiatives and support preparation of board materials, executive reports, and strategic presentations.
  • •Manage office administration and services, including reception, facilities, office operations, filing systems, and office supplies/vendors.
  • •Manage budgets and expenditure for the regional hub, coordinate procurement in collaboration with procurement teams, and handle CEO expense tracking/approvals/reporting.
  • •Serve as the primary point of contact for the CEO across internal and external stakeholders, manage high-level communications, and coordinate VIP visits and executive engagements logistics.

Key Requirements

  • •Degree or diploma in business management, administration, or a related field.
  • •Experience in administrative and executive support roles.
  • •Experience in administrative and executive support roles in the rail industry.
  • •Fluent in English.
  • •Microsoft working knowledge with strong communication, organizational, and high-discretion skills.
Experience:Rail industry
Education:Bachelor's in Business Management, Administration (or related field)
Skills:Report preparationCommunicationOrganizational skillsConfidentialityDiscretion
Languages:EnglishFrench
Tech Stack:Microsoft

Company Brief

Keolis
Global public transport operator providing passenger transport services including buses, trams, metros, commuter rail and mobility solutions for cities, institutions and private partners across many countries.
Industry: Public Transport Operators
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Established Company
Headquarters: Paris, France
Founded: 2001
WebsiteLinkedIn