Executive Secretary

Food Industries Polytechnic
Riyadh
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5-7 yearsEducation: bachelorsSkills: ["Professionalism","Discretion","Organizational ability","Time-management","Communication"]

Provide high-level administrative support to senior leadership by managing complex calendars, coordinating meetings and conferences, and arranging travel itineraries. Prepare and edit correspondence, presentations, and reports, and handle executive communications by screening and prioritizing inquiries. Maintain accurate filing systems and confidential records, take minutes and track action items, and liaise with internal teams and external partners to support timely delivery of priorities and special projects.

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FursaFursa
Food Industries Polytechnic
Food Industries Polytechnic
4 months ago

Executive Secretary

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Source: Company careers pageValidated by: Fursa AI
Last checked: 19 hours agoStatus: Live

Job Summary

Provide high-level administrative support to senior leadership by managing complex calendars, coordinating meetings and conferences, and arranging travel itineraries. Prepare and edit correspondence, presentations, and reports, and handle executive communications by screening and prioritizing inquiries. Maintain accurate filing systems and confidential records, take minutes and track action items, and liaise with internal teams and external partners to support timely delivery of priorities and special projects.
Location: Riyadh
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage complex calendars, coordinate meetings, and arrange travel itineraries.
  • •Prepare, edit, and format correspondence, presentations, and reports.
  • •Screen, prioritize, and respond to inquiries from executives and stakeholders.
  • •Plan and coordinate internal and external meetings, events, and conferences; prepare agendas, take minutes, and track action items.
  • •Maintain filing systems, records, and confidential information with high accuracy, and liaise with internal teams and external partners to ensure timely delivery of tasks.

Key Requirements

  • •5-7 years of experience in administrative support or executive assistance.
  • •Strong command of calendar management, travel coordination, and correspondence.
  • •Excellent written and verbal communication skills.
  • •Demonstrated ability to handle confidential information with integrity.
  • •Bachelor’s degree in Business Administration, Communications, or related field (preferred).
Experience:5-7 years
Education:Bachelor's in Business Administration, Communications, or related field
Skills:ProfessionalismDiscretionOrganizational abilityTime-managementCommunication
Tech Stack:MS OfficeWordExcelPowerPointOutlook

Company Brief

Food Industries Polytechnic
Food Industries Polytechnic is a Saudi nonprofit vocational institute that trains technical talent for the food industry. It offers diploma programs and practical training in food production, equipment maintenance, farm technologies, accounting, and supply chain roles.
Industry: Education
Growth: Nonprofit & NGO
Funding: Grant Funded
Headquarters: Al Kharj, Saudi Arabia
Founded: 2011
WebsiteLinkedIn