Administrative Assistant II

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: bachelorsSkills: ["Communication","Organizational","Customer service","Attention to detail","Problem solving"]

Provide foundational to intermediate administrative support for multiple stakeholders, managing expenses, approvals, and payment issues while coordinating with Accounts Payable. Maintain document organization in SharePoint/Teams, run recurring trackers and dashboards in Excel, and create/update organizational charts in Visio. Operate systems including Oracle, ServiceNow, Salesforce, and AECOM University by submitting IT helpdesk tickets and tracking access or hardware/software requests.

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FursaFursa
AECOM
AECOM
6 days ago

Administrative Assistant II

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live
Reposted: similar role first listed 2 months ago

Job Summary

Provide foundational to intermediate administrative support for multiple stakeholders, managing expenses, approvals, and payment issues while coordinating with Accounts Payable. Maintain document organization in SharePoint/Teams, run recurring trackers and dashboards in Excel, and create/update organizational charts in Visio. Operate systems including Oracle, ServiceNow, Salesforce, and AECOM University by submitting IT helpdesk tickets and tracking access or hardware/software requests.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Prepare and process stakeholder expense reports, track approvals, and coordinate with Accounts Payable to resolve payment issues.
  • •Create, review, and update shared files and repositories in SharePoint and Teams, ensuring correct structure, naming, and document accessibility.
  • •Operate multiple systems independently (Oracle, ServiceNow, Salesforce, AECOM University), submit IT helpdesk tickets, and follow up on system access and unresolved items.
  • •Create recurring reports and summaries in Excel (e.g., project trackers, dashboards, expense summaries) and assist with organizational charts in Visio.
  • •Coordinate with Procurement, Finance, and external vendors on invoice status and follow-ups; manage shared mailboxes and support meeting planning and logistics.

Pay and Benefits

Perks:Health InsuranceDentalVisionPaid LeaveEmployee Assistance

Key Requirements

  • •Bachelor’s degree or at least 2 years of relevant administrative job experience.
  • •Intermediate proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
  • •Strong attention to detail to deliver accurate documentation and report task completion.
  • •Ability to manage multiple and changing demands, details, and deadlines in a fast-paced environment.
  • •Basic understanding of administrative and vendor support functions, including project coordination and budget tracking.
Experience:2+ years
Education:Bachelor's
Skills:CommunicationOrganizationalCustomer serviceAttention to detailProblem solving
Languages:English
Tech Stack:Microsoft WordMicrosoft ExcelMicrosoft OutlookPowerPointSharePointTeamsOracleServiceNowSalesforceAECOM UniversityVisioExcelCoupa

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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