Executive Assistant - ME Expansion

Autodesk
Dubai
Full timeFunction: Administration & Executive AssistanceExperience: 6+ yearsEducation: bachelorsSkills: ["Time management","Organizational skills","Multitasking","Communication","Ability to work under pressure"]

Provide high-level executive support to the Senior Director of Sales in EMEA Emerging, serving as a confidential liaison and gatekeeper for the Dubai office. Manage calendars, meetings, travel, events, and executive communications, while coordinating agendas, minutes, and follow-ups. Own HR administration support, finance and procurement coordination (including contingent workforce and invoices), and handle licenses, subscriptions, and regional documentation using systems such as Workday, AXS, and Supplier Central.

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FursaFursa
Autodesk
Autodesk
1 day ago

Executive Assistant - ME Expansion

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 20 hours agoStatus: Live

Job Summary

Provide high-level executive support to the Senior Director of Sales in EMEA Emerging, serving as a confidential liaison and gatekeeper for the Dubai office. Manage calendars, meetings, travel, events, and executive communications, while coordinating agendas, minutes, and follow-ups. Own HR administration support, finance and procurement coordination (including contingent workforce and invoices), and handle licenses, subscriptions, and regional documentation using systems such as Workday, AXS, and Supplier Central.
Location: Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage calendars, schedule meetings, coordinate travel, and support executive scheduling across teams.
  • •Collaborate to prepare agendas and meeting materials, document minutes, track action items, and follow up on deliverables.
  • •Plan and coordinate virtual and in-person events and meetings, including logistics, venue, activities, and catering.
  • •Use AXS portal and Workday-related processes to generate letters and submit/renew establishment card and trade license items and track approvals.
  • •Support HR administration, contingent workforce coordination (POs/invoices/payments), procurement/vendor onboarding, and finance/Accounts Payable bill payment follow-through.
Travel: Medium travel

Key Requirements

  • •Bachelor’s degree in business administration, HR, or related fields.
  • •6+ years’ experience supporting senior executives in a fast-paced, multinational environment.
  • •Exceptional time management, organizational, and multitasking skills.
  • •Proven ability to work under pressure, communicate effectively, and meet deadlines.
  • •Proficiency in Microsoft Office Suite and business applications such as Zoom, Microsoft Teams, and Microsoft SharePoint; strong English communication skills (Arabic is a plus).
Experience:6+ yearsMultinational environments
Education:Bachelor's in business administration, HR, or related fields
Skills:Time managementOrganizational skillsMultitaskingCommunicationAbility to work under pressure
Languages:EnglishArabic
Tech Stack:Microsoft Office SuiteZoomMicrosoft TeamsMicrosoft SharePointAXS portalWorkdaySupplier CentralMicrosoft Office

Company Brief

Autodesk
Provides design and engineering software for architecture, construction, manufacturing, media, and entertainment industries, offering CAD, BIM, and 3D modeling tools to enable product and infrastructure design workflows.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: San Rafael, United States
Founded: 1982
Glassdoor
Glassdoor: 3.9
WebsiteLinkedInGlassdoor