Administrative Specialist - DACH region

Eaton
Budapest
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Organizational skills","Communication","Attention to detail","Interpersonal skills","Cooperative mindset"]

Support the service DACH cluster by managing administrative activities for trainings and equipment. Coordinate mandatory trainings and certifications, including seminars, logistics, schedules, recordkeeping, and certificate/material preparation. Handle travel-related logistics and onboarding support, act as a training-related point of contact, and process orders in SAP/Ariba and online shops with tracking, receipts, and invoice allocation. Partner with internal stakeholders and service partners in a fast-paced environment.

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Eaton
Eaton
3 months ago

Administrative Specialist - DACH region

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Job Summary

Support the service DACH cluster by managing administrative activities for trainings and equipment. Coordinate mandatory trainings and certifications, including seminars, logistics, schedules, recordkeeping, and certificate/material preparation. Handle travel-related logistics and onboarding support, act as a training-related point of contact, and process orders in SAP/Ariba and online shops with tracking, receipts, and invoice allocation. Partner with internal stakeholders and service partners in a fast-paced environment.
Location: Budapest
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Support the service DACH cluster by coordinating administrative activities for trainings and equipment.
  • •Plan and organise internal/external seminars, conferences and meetings, including invitations, follow-up, certificates and seminar materials.
  • •Manage training-related logistics and records, aligning timelines and requirements with operational needs.
  • •Provide administrative support for travel-related logistics, scheduling, status updates and documentation preparation.
  • •Process orders in SAP, Ariba and online shops, tracking goods receipts and invoice allocation for PPE/tools/IT equipment, and support onboarding.

Pay and Benefits

Perks:Hybrid WorkAnnual BonusHealth InsuranceLife InsuranceVision

Key Requirements

  • •Bachelor’s degree in Safety, Law, Finance or STEM, or a completed commercial apprenticeship with several years in an administrative/assistant role.
  • •Fluent in German and English, both written and spoken.
  • •Strong organisational skills with analytical attention to detail, and clear communication.
  • •Strong computer skills with experience in Word, Excel and PowerPoint.
  • •Experience with SAP and processing orders/administrative logistics (SAP, Ariba and online shops mentioned).
Education:
Skills:Organizational skillsCommunicationAttention to detailInterpersonal skillsCooperative mindset
Languages:GermanEnglishDutch
Tech Stack:SAPAribaWordExcelPowerPointOnline shops

Company Brief

Eaton
Designs, manufactures, and distributes electrical components, power management systems, and industrial equipment for energy, aerospace, vehicle, and industrial markets worldwide, focusing on efficiency, safety, and sustainability.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Dublin, Ireland
Founded: 1911
WebsiteLinkedIn