Executive Assistant

Scale AI
Washington
Workplace: OnsiteFull timeUSD 136,000 - 170,000 annuallyFunction: Administration & Executive AssistanceExperience: 7+ yearsSkills: ["Organizational skills","Time-management","Communication","Discretion","Stakeholder management","Adaptability","Autonomy"]

Support the General Manager and VP of Engineering for Public Sector by managing complex calendars, travel, and day-to-day logistics. Serve as a primary internal and external point of contact for clients, partners, and government ministries, while handling high-level administrative tasks like email management, expenses, and document preparation. Coordinate team events and VIP meetings with discretion, autonomy, and strong stakeholder relationship management.

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FursaFursa
Scale AI
Scale AI
1 month ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Support the General Manager and VP of Engineering for Public Sector by managing complex calendars, travel, and day-to-day logistics. Serve as a primary internal and external point of contact for clients, partners, and government ministries, while handling high-level administrative tasks like email management, expenses, and document preparation. Coordinate team events and VIP meetings with discretion, autonomy, and strong stakeholder relationship management.
Location: Washington
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage complex calendars and schedules, coordinating meetings, tracking travel, and prioritizing commitments.
  • •Book travel, including flights, accommodation, and transportation.
  • •Handle high-level administrative tasks such as email management, expenses, document preparation, and team administration.
  • •Act as a primary point of contact for internal and external stakeholders, including clients, partners, and government ministries.
  • •Coordinate internal team events and off-site meetings, and manage VIP meetings and guest visits with discretion.

Pay and Benefits

Salary: USD 136,000 - 170,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceDentalVisionRetirement BenefitsLearning BudgetPaid LeaveCommuter Benefits

Key Requirements

  • •7+ years of experience as an executive assistant in a fast-paced environment, preferably in the tech or AI industry.
  • •Exceptional organizational and time-management skills.
  • •Strong written and spoken communication skills.
  • •Proficiency in office productivity tools and ability to learn new software quickly.
  • •Experience building and managing relationships with high-level external stakeholders, including government officials.
Experience:7+ yearsTechAI
Skills:Organizational skillsTime-managementCommunicationDiscretionStakeholder managementAdaptabilityAutonomy

Company Brief

Scale AI
Provides data labeling, annotation, and infrastructure services to accelerate machine learning and AI development. Supplies high-quality training data, tooling, and APIs for customers in autonomous vehicles, mapping, robotics, and enterprise AI applications.
Industry: AI & Machine Learning
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2016
WebsiteLinkedIn