4 days ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 18 hours agoStatus: Live

Job Summary

Provide advanced tactical and strategic administrative support to upper-level executives, owning complex calendars, scheduling meetings, and managing communication as a gatekeeper. Handle key records, expense reports, and executive presentations, and coordinate detailed meeting agendas and follow-ups. Manage all aspects of executive travel, including international trips and travel budgets, while maintaining strict confidentiality. Produce statistical and analytic reports to support organizational planning and act as a primary contact for stakeholders.

Location: Palo Alto

Workplace: Onsite

Employment Type: Full time

Job Function: Administration & Executive Assistance

Seniority: Mid level

Key Responsibilities

•Provide advanced tactical and strategic administrative support for upper executive-level employees and serve as the top administrative employee in the department or division.
•Maintain key records, compile data for reports, prepare expense reports, and prepare/edit executive presentations.
•Own executive calendars: schedule complex meetings, manage conflicts and priorities, take minutes, follow up on action items, and anticipate future scheduling needs.
•Screen and prioritize phone calls and emails, respond to routine inquiries, and draft responses on behalf of executives.
•Manage all aspects of executive travel (including international trips), handle last-minute changes and emergencies, and coordinate administrative work across departments.
•Supervise entry-level executive assistants or administrative support staff and act as the primary contact between executives and internal/external stakeholders.

Pay and Benefits

Salary: USD 40 - 61 hourly

Perks:Health InsuranceDentalVisionDisability InsuranceLife InsuranceFlexible SpendingPaid LeavePaid HolidaysTime Off

Key Requirements

•High school/GED/higher secondary education or commensurate work experience demonstrating competence.
•Typically 8+ years of related work experience in senior/advanced general administrative support or office services.
•Provide advanced tactical and strategic administrative support for upper executive-level employees.
•Manage complex calendars and scheduling, including meeting agendas, minutes, and follow-up on action items.
•Handle sensitive and confidential information with strict confidentiality protocols.

Experience:8+ years

Education:High School

Skills:Effective communicationResults orientationLearning agilityDigital fluencyCustomer centricity

Tech Stack:Google WorkspaceMicrosoft SharePointSAP ConcurExecutive Information SystemsCustomer Relationship Management (CRM)

Company Brief

Designs and manufactures personal computers, printers, and related supplies, as well as provides software, services, and solutions for consumers and enterprises worldwide.

Industry: Hardware Devices

Company Size: Enterprise (1,001+ employees)

Revenue: USD 1B+

Growth: Public Company

Valuation: Public Company (Market Cap in USD)

Funding: IPO / Publicly Listed

Headquarters: Palo Alto, United States

Founded: 1939

Glassdoor: 3.8

Website LinkedIn

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