Assistant To Unit Head

WHO
Kuala Lumpur
Workplace: OnsiteContractMYR 67,070+ annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsEducation: high_schoolSkills: ["Discretion","Organization","Multitasking","Communication","Note taking"]

Support the Unit Head by managing information flow and office administration: screen and follow up on requests, handle visitors and calls discreetly, maintain the calendar, and prepare background materials and correspondence. Coordinate HR actions (contract renewals), procurement tasks via Oracle/GSM, and budget/finance progress updates. Organize meeting logistics, maintain filing and information systems, and prepare official travel arrangements, including reservations and travel files.

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FursaFursa
WHO
WHO
5 days ago

Assistant To Unit Head

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Source: Company careers pageValidated by: Fursa AI
Last checked: 15 hours agoStatus: Live

Job Summary

Support the Unit Head by managing information flow and office administration: screen and follow up on requests, handle visitors and calls discreetly, maintain the calendar, and prepare background materials and correspondence. Coordinate HR actions (contract renewals), procurement tasks via Oracle/GSM, and budget/finance progress updates. Organize meeting logistics, maintain filing and information systems, and prepare official travel arrangements, including reservations and travel files.
Location: Kuala Lumpur
Workplace: Onsite
Employment Type: Contract · 24 months
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Oversee and monitor the Unit Head’s information flow: screen, sort, analyze requests, and ensure timely follow-up with internal teams.
  • •Manage correspondence and incoming requests: draft and finalize administrative communications, verify formatting/accuracy, and research background materials as needed.
  • •Coordinate HR, procurement, and finance support: handle contract renewals, initiate procurement activities in Oracle/GSM, and provide budget/progress information.
  • •Maintain information management and filing systems: create/maintain filing, retrieve documents, and compile technical documents for the Unit Head.
  • •Provide meeting and travel administration: prepare event plans and invitations, schedule meetings/minutes, and prepare official travel requests and reservations.

Pay and Benefits

Salary: MYR 67,070 annually
Perks:Health InsurancePensionPaid Leave

Key Requirements

  • •5+ years of experience in secretarial or administrative positions, or 4 years with a first-level university degree, or 3 years with an advanced university degree.
  • •Secondary school education or equivalent.
  • •Secretarial training (desirable), preferably in an international organization.
  • •Strong organization and office skills, including note taking and minute writing; ability to multitask and work under pressure.
  • •Expert knowledge of English (with intermediate French desirable).
Experience:5+ yearsSecretarialAdministrativeUN/WHOERP
Education:High School
Skills:DiscretionOrganizationMultitaskingCommunicationNote taking
Languages:EnglishFrench
Tech Stack:OracleGSMERPPowerPoint

Company Brief

WHO
The World Health Organization is a United Nations specialized agency responsible for international public health, coordinating global health initiatives, setting standards, providing guidance, and supporting countries in disease prevention, emergency response, and health systems strengthening.
Industry: International Organizations
Company Size: Enterprise (1,001+ employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Geneva, Switzerland
Founded: 1948
WebsiteLinkedIn