Executive Assistant & Office Coordinator

Anrok
San Francisco, New York, Salt Lake City, Dublin
Workplace: HybridFull timeUSD 85,000 - 115,000 annuallyFunction: Administration & Executive AssistanceExperience: 2-4 yearsSkills: ["Ownership","Organization","Attention to detail","Discretion","Communication"]

Support the COO and CMO by managing complex calendars, scheduling, and meeting logistics, while drafting and organizing executive communications and materials. Own day-to-day operations of the San Francisco office, including supplies, equipment, facilities, and vendor relationships, and provide remote operational support for other office hubs. Plan in-office events, team activities, and offsite/all-hands logistics, acting as a proactive gatekeeper and trusted partner.

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Anrok
Anrok
3 days ago

Executive Assistant & Office Coordinator

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Last checked: 11 hours agoStatus: Live

Job Summary

Support the COO and CMO by managing complex calendars, scheduling, and meeting logistics, while drafting and organizing executive communications and materials. Own day-to-day operations of the San Francisco office, including supplies, equipment, facilities, and vendor relationships, and provide remote operational support for other office hubs. Plan in-office events, team activities, and offsite/all-hands logistics, acting as a proactive gatekeeper and trusted partner.
Location: San Francisco, New York, Salt Lake City, Dublin
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage complex calendars, scheduling, and meeting logistics for the COO and CMO.
  • •Draft and organize executive communications, presentations, and meeting materials.
  • •Act as a trusted gatekeeper and thought partner by anticipating needs and resolving issues proactively.
  • •Own day-to-day operations of the San Francisco office, including supplies, equipment, facilities, and vendor relationships.
  • •Plan and execute in-office events and coordinate logistics for offsites, all-hands meetings, and cross-functional gatherings.

Pay and Benefits

Salary: USD 85,000 - 115,000 annually
Equity and Bonus:Equity
Perks:Health InsuranceDentalVisionLearning BudgetHome OfficeWellness StipendMeal Allowance

Key Requirements

  • •2–4 years of experience as an executive assistant, office coordinator, or in an administrative role.
  • •Experience managing complex calendars, travel, and meeting logistics.
  • •Demonstrated ownership—anticipate what needs to happen and execute.
  • •Strong organization and attention to detail, with discretion handling sensitive information.
  • •Clear, professional communication in writing and in person; event planning/coordination is a plus.
Experience:2-4 years
Skills:OwnershipOrganizationAttention to detailDiscretionCommunication
Tech Stack:AI

Company Brief

Anrok
Provides an AI-native global sales tax platform that automates monitoring, calculation, filing, and remittance of sales tax and VAT for SaaS and digital businesses.
Industry: RegTech
Company Size: Medium (51 to 250 employees)
Growth: Scaleup
Valuation: USD 250M to 500M
Funding: Series C
Headquarters: San Francisco, United States
Founded: 2020
Glassdoor
Glassdoor: 3.9
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