Corporate Secretary

Airwallex
San Francisco, New York
Workplace: HybridFull timeUSD 120,000 - 171,000 annuallyFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Written communication","Verbal communication","Stakeholder management","Governance","Organizational skills"]

Own Airwallex’s end-to-end corporate secretarial and corporate governance work across a growing portfolio of licensed entities. Oversee board and committee governance, entity lifecycle management, statutory compliance, and equity administration, partnering with Corporate Legal, Corporate Development & Investor Relations, Finance, Tax, People & Talent, and Regulatory Legal. Coordinate board materials and records, support Options/RSU administration, and manage timely filings with external providers, regulators, auditors, and counsel.

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Airwallex
Airwallex
4 days ago

Corporate Secretary

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Last checked: 15 hours agoStatus: Live

Job Summary

Own Airwallex’s end-to-end corporate secretarial and corporate governance work across a growing portfolio of licensed entities. Oversee board and committee governance, entity lifecycle management, statutory compliance, and equity administration, partnering with Corporate Legal, Corporate Development & Investor Relations, Finance, Tax, People & Talent, and Regulatory Legal. Coordinate board materials and records, support Options/RSU administration, and manage timely filings with external providers, regulators, auditors, and counsel.
Location: San Francisco, New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage the full spectrum of company secretarial matters for licensed entities across regions, including incorporation, restructuring, capital injections and winding down, plus statutory and regulatory filings.
  • •Organize and facilitate board, committee and general meetings, preparing agendas, resolutions, minutes and presentation materials, and track follow-ups and action items.
  • •Maintain statutory registers, board books, minute books and corporate records for all group entities, ensuring they are accurate and accessible.
  • •Support Options and RSU administration and shareholder-related matters in partnership with People & Talent and Corporate Development.
  • •Ensure compliance with licensing conditions, regulatory obligations and internal governance standards across jurisdictions, advising on governance improvements and coordinating with external providers and regulators.

Pay and Benefits

Salary: USD 120,000 - 171,000 annually
Perks:EquityAnnual Bonus

Key Requirements

  • •5+ years of experience in company secretarial, corporate governance or related roles within financial services, fintech or another regulated industry.
  • •Proven experience supporting boards and senior management in a global or regional corporate structure, managing competing priorities across time zones.
  • •Experience managing multi-jurisdictional entities and complex group structures, including incorporation, restructuring and statutory compliance across legal regimes.
  • •Strong knowledge of corporate governance frameworks, directors’ duties and regulatory compliance requirements across multiple jurisdictions.
  • •Excellent written and verbal communication to prepare clear board materials and interface with directors, regulators and stakeholders.
Experience:5+ yearsFintechFinancial servicesRegulated industryPayments
Skills:Written communicationVerbal communicationStakeholder managementGovernanceOrganizational skills
Certifications:ACGFCGICSACompany secretary qualification
Tech Stack:DiligentBoard portal toolsEntity management systemsTricor

Company Brief

Airwallex
Airwallex is a global payments and financial platform that provides business accounts, cross-border payments, treasury, corporate cards, and embedded finance APIs to help companies manage global financial operations and scale internationally.
Industry: Fintech Infrastructure
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: Singapore, Singapore
Founded: 2015
Glassdoor
Glassdoor: 3.7
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