Freelance Bid Coordinator – PMC / Data Centers

Decima International
Cairo
Workplace: OnsiteFreelanceFunction: Executive & General ManagementExperience: 3-5 yearsSkills: ["Communication","Independent work","Deadline management","Stakeholder coordination","Attention to detail"]

Coordinate end-to-end bid and tender submissions for data center and PMC consultancy projects. Prepare, edit, and compile compliant technical and commercial proposals, build bid schedules and responsibility matrices, and support win themes and key messaging. Manage proposal formatting and maintain bid library assets while coordinating inputs across technical, commercial, leadership teams, and external partners to deliver on time.

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Decima International
Decima International
16 hours ago

Freelance Bid Coordinator – PMC / Data Centers

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Last checked: 7 hours agoStatus: Live

Job Summary

Coordinate end-to-end bid and tender submissions for data center and PMC consultancy projects. Prepare, edit, and compile compliant technical and commercial proposals, build bid schedules and responsibility matrices, and support win themes and key messaging. Manage proposal formatting and maintain bid library assets while coordinating inputs across technical, commercial, leadership teams, and external partners to deliver on time.
Location: Cairo
Workplace: Onsite
Employment Type: Freelance
Job Function: Executive & General Management
Seniority: Mid level

Key Responsibilities

  • •Coordinate the end-to-end bid process across EOI, RFQ, RFP, prequalification, and tender submissions to meet deadlines and submission requirements.
  • •Prepare, edit, and compile professional technical and commercial proposals aligned to client requirements and tender documentation.
  • •Develop bid schedules, submission checklists, responsibility matrices, and coordinate inputs from technical, commercial, and management teams.
  • •Support proposal strategy and positioning, including win themes, differentiators, and client-focused key messages.
  • •Manage compliance and proposal delivery by reviewing tender requirements, maintaining bid library materials, and ensuring professional formatting for final submissions.

Key Requirements

  • •3–5 years of experience in bid coordination, proposal management, or tender management within a PMC, engineering consultancy, construction consultancy, or related professional services environment.
  • •Experience coordinating complex, multi-disciplinary technical proposals and structured bid processes (compliance matrices, win themes, storyboarding, reviews, submission management).
  • •Strong understanding of bid submissions across EOI/RFQ/RFP, prequalification, and tender requirements.
  • •Strong written and verbal communication skills in English, with the ability to work independently and manage competing deadlines.
  • •Advanced proficiency in Microsoft Word, PowerPoint, and Excel; familiarity with CRM and tender portals/bid management tools is preferred.
Experience:3-5 yearsData centersPMCEngineering consultancyConstruction consultancyProfessional services
Skills:CommunicationIndependent workDeadline managementStakeholder coordinationAttention to detail
Languages:English
Tech Stack:Microsoft WordMicrosoft PowerPointMicrosoft ExcelCRMTender portalsBid/proposal management tools

Company Brief

Decima International
International recruitment and talent solutions firm providing executive search, professional recruitment, and workforce consulting to place senior and specialist candidates across multiple industries and geographies.
Industry: Recruitment Agencies
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