Business Support Coordinator (12 months fixed term)

Xero
San Mateo
Workplace: HybridFull timeUSD 101,600 - 127,000 annuallyFunction: Executive & General ManagementSkills: ["Communication","Relationship building","Organization","Proactive","Discretion","Independent work","Continuous improvement"]

Provide high-trust administrative and operations support to Executive General Managers and senior leaders, helping ensure daily business operations run smoothly. Manage diaries and meeting coordination, support events and executive communications, and assist with travel bookings, expense claims, purchase orders, and contract/payment processes where relevant. Partner with other coordinators and operations teams to improve ways of working, coordinate onboarding for new starters, and maintain seamless internal execution across time zones.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Xero
Xero
2 days ago

Business Support Coordinator (12 months fixed term)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live

Job Summary

Provide high-trust administrative and operations support to Executive General Managers and senior leaders, helping ensure daily business operations run smoothly. Manage diaries and meeting coordination, support events and executive communications, and assist with travel bookings, expense claims, purchase orders, and contract/payment processes where relevant. Partner with other coordinators and operations teams to improve ways of working, coordinate onboarding for new starters, and maintain seamless internal execution across time zones.
Location: San Mateo
Workplace: Hybrid
Employment Type: Full time · Permanent
Job Function: Executive & General Management

Key Responsibilities

  • •Provide administrative support to senior leaders, including diary management, travel bookings, expense claims, and meeting coordination.
  • •Coordinate the XLT annual events calendar with the operations support team and assist with planning as needed.
  • •Raise and track purchase orders, manage contracts, and support payment processes where relevant.
  • •Organise and support leadership events, meetings, workshops, and ensure timely distribution of materials.
  • •Support onboarding for new starters and liaise between the EGM team and the wider business to coordinate diaries, events, and resources.

Pay and Benefits

Salary: USD 101,600 - 127,000 annually
Perks:Health InsuranceDentalVision401k MatchPaid LeaveParental LeaveVolunteer Day

Key Requirements

  • •Proven experience supporting senior leaders in a fast-paced, global environment with strong judgement and discretion.
  • •Highly organised, proactive, and detail-focused with the ability to manage competing priorities and work independently.
  • •Strong communication skills with confidence working across all levels and time zones, including building relationships.
  • •Ability to anticipate needs and support seamless delivery behind the scenes.
  • •A flexible, can-do attitude with a continuous improvement mindset.
Skills:CommunicationRelationship buildingOrganizationProactiveDiscretionIndependent workContinuous improvement

Company Brief

Xero
Provides cloud-based accounting, payroll, and financial management software for small and medium-sized businesses, enabling invoicing, bank reconciliation, reporting, and integrations with third-party apps globally.
Industry: Enterprise Software
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Wellington, New Zealand
Founded: 2006
WebsiteLinkedIn