Project Coordinator: Document Controller - Owner Side

American Express
New York
Workplace: HybridFull timeUSD 65,500 - 102,500 annuallyFunction: Program & Project Management (PMO)Education: bachelorsSkills: ["Attention to detail","Organizational skills","Confidentiality","Professional judgment","Verbal and written communication"]

Own and administer owner-side document control for a high-value American Express headquarters program in New York City. You’ll enforce a disciplined process across Base Build and Interiors, manage drawings, submittals, RFIs, transmittals, meeting records, and closeout documentation, and coordinate workflows with owner, developer, design, construction, consultants, and Port Authority/QAD stakeholders. Produce auditable records and executive-ready reports, ensuring permissions, versioning, and records retention stay accurate and retrievable.

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FursaFursa
American Express
American Express
2 days ago

Project Coordinator: Document Controller - Owner Side

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Last checked: 17 hours agoStatus: Live

Job Summary

Own and administer owner-side document control for a high-value American Express headquarters program in New York City. You’ll enforce a disciplined process across Base Build and Interiors, manage drawings, submittals, RFIs, transmittals, meeting records, and closeout documentation, and coordinate workflows with owner, developer, design, construction, consultants, and Port Authority/QAD stakeholders. Produce auditable records and executive-ready reports, ensuring permissions, versioning, and records retention stay accurate and retrievable.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Program & Project Management (PMO)

Key Responsibilities

  • •Own and manage the project document control framework, including drawing registers, submittals, RFIs, transmittals, meeting records, correspondence, change documentation, closeout records, and controlled distribution lists.
  • •Maintain auditable owner-side governance records across Base Build and Interiors, ensuring documents are properly named, versioned, reviewed, approved, superseded, archived, and retrievable.
  • •Attend stakeholder meetings to record conversations and redline minutes for accurate reporting.
  • •Coordinate document workflows among owner, developer, construction manager, design teams, consultants, trade partners, Port Authority stakeholders, QAD reviewers, and other authorities or third parties.
  • •Administer common data/document management systems (permissions, metadata, workflows, review cycles, dashboards, status tracking) and produce regular executive reports on overdue/aging items, unresolved comments, missing deliverables, and governance/schedule risks.

Pay and Benefits

Salary: USD 65,500 - 102,500 annually
Perks:Health InsuranceDentalVisionLife InsuranceDisability InsurancePaid Parental

Key Requirements

  • •Experience as a Document Controller, Document Control Manager, Project Administrator, or similar role supporting large-scale design and construction projects in New York City.
  • •Direct experience supporting owner-side, developer-side, or owner’s representative project delivery organizations.
  • •Demonstrated document control experience for Base Build and Interiors scopes, including interface risk management between building infrastructure and tenant fit-out.
  • •Strong knowledge of document control processes for drawings, specifications, RFIs, submittals, transmittals, meeting records, change documentation, inspection reports, closeout documentation, and turnover packages.
  • •Proficiency with document management platforms such as Aconex, Autodesk Construction Cloud, Procore, SharePoint, and Bluebeam, plus strong understanding of naming, revision control, metadata, access permissions, distribution controls, audit trails, and records retention.
Experience:ConstructionReal estateDocument controlPort AuthorityQAD
Education:Bachelor's
Skills:Attention to detailOrganizational skillsConfidentialityProfessional judgmentVerbal and written communication
Tech Stack:AconexAutodesk Construction CloudProcoreSharePointBluebeam

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

American Express
Provides global payment, credit, and travel-related financial services for consumers and businesses. Best known for its charge and credit cards, merchant payment network, and premium customer rewards and servicing.
Industry: Payments
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York City, United States
Founded: 1850
WebsiteLinkedIn