Jr. Document Controller

AECOM
Sacramento
Workplace: HybridFull timeUSD 68,000 - 117,000 annuallyFunction: Finance & AccountingEducation: bachelorsSkills: ["Organizational skills","Communication skills","Analytical skills"]

Manage and maintain program documents and records across the project lifecycle, ensuring information is accurate, traceable, secure, and easy for stakeholders to access. Administer the Document Control System (DCS) including workflows, metadata, naming conventions, permissions, and version control. Coordinate with contractors, consultants, and internal teams for timely submission, review, approval, distribution, and retrieval. Support audits, training, reporting, compliance, archiving, and closeout activities.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
AECOM
AECOM
11 hours ago

Jr. Document Controller

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 45 minutes agoStatus: Live

Job Summary

Manage and maintain program documents and records across the project lifecycle, ensuring information is accurate, traceable, secure, and easy for stakeholders to access. Administer the Document Control System (DCS) including workflows, metadata, naming conventions, permissions, and version control. Coordinate with contractors, consultants, and internal teams for timely submission, review, approval, distribution, and retrieval. Support audits, training, reporting, compliance, archiving, and closeout activities.
Location: Sacramento
Workplace: Hybrid
Employment Type: Full time
Job Function: Finance & Accounting
Seniority: Mid level

Key Responsibilities

  • •Establish and maintain document control systems, workflows, and procedures for submission, review, approval, distribution, retention, and retrieval.
  • •Administer the Document Control System (DCS) including setup/configuration, folder structures, metadata, naming conventions, workflows, user roles, and permissions.
  • •Receive, review, and log documents from contractors, consultants, and internal teams, ensuring required metadata and document information are accurate and complete.
  • •Maintain master project records, document revisions, version control, and ensure compliance with formatting, numbering, and naming conventions.
  • •Monitor document status and workflow performance; conduct audits; prepare dashboards and reports; support archiving, retention, closeout, legal holds, and public records requests as applicable.

Pay and Benefits

Salary: USD 68,000 - 117,000 annually
Perks:Health InsuranceDentalVisionPaid LeaveRetirement SavingsEquity

Key Requirements

  • •BA/BS plus 4 years of relevant experience, or demonstrated equivalency through experience and/or education.
  • •Experience providing document control or records management support for large infrastructure, transportation, construction, or capital improvement programs.
  • •Experience administering or supporting an electronic document management system or Document Control System (DCS).
  • •Experience managing document workflows, metadata, revision control, document numbering, transmittals, approvals, and records retention requirements.
  • •Knowledge of document control quality assurance/quality control and audit requirements, including familiarity with ISO 9001:2015.
Experience:InfrastructureTransportationConstructionCapital improvementRecords management
Education:Bachelor's
Skills:Organizational skillsCommunication skillsAnalytical skills
Languages:English
Tech Stack:Document Control SystemDCSMicrosoft OfficeDocument Control Management GuideElectronic document management systemDashboardsTrackersDocument status reports

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
Glassdoor
Glassdoor: 3.6
WebsiteLinkedInGlassdoor