Receptionist & Office Service Coordinator

Teneo
Toronto
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Customer service","Interpersonal skills","Organizational skills","Multitasking","Communication"]

Serve as the first point of contact for clients and guests by answering phones, greeting visitors, and providing best-in-class reception and office hospitality. Coordinate daily office support including conference room management (Outlook and Robin), mail and courier handling, office supplies and catering, and onboarding assistance. Support Managing Directors with administrative tasks like travel coordination and expense submissions, while helping maintain clean, client-ready common areas and efficient office operations.

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Teneo
Teneo
4 days ago

Receptionist & Office Service Coordinator

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Last checked: 4 hours agoStatus: Live

Job Summary

Serve as the first point of contact for clients and guests by answering phones, greeting visitors, and providing best-in-class reception and office hospitality. Coordinate daily office support including conference room management (Outlook and Robin), mail and courier handling, office supplies and catering, and onboarding assistance. Support Managing Directors with administrative tasks like travel coordination and expense submissions, while helping maintain clean, client-ready common areas and efficient office operations.
Location: Toronto
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Perform general reception duties, including greeting guests and answering phones in a professional manner
  • •Provide best-in-class customer service and act as the main point of contact for general office needs
  • •Oversee conference room calendar using Outlook and Robin and coordinate printing/scanning and document support
  • •Support onboarding new hires by coordinating workspace setup, technology requests, and access card requests
  • •Track, order, and restock office supplies and maintain office common areas including kitchen and pantry areas

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsuranceLong-term DisabilityRrsp MatchSnacks

Key Requirements

  • •3+ years of experience as a receptionist or in a similar administrative role
  • •Familiarity with Microsoft Office Suite, particularly Outlook, PowerPoint, and Excel
  • •Professional email and phone etiquette
  • •Strong organizational skills with the ability to prioritize and multitask
  • •Bachelor’s degree or equivalent transferable experience
Experience:3+ yearsHospitality
Education:Bachelor's
Skills:Customer serviceInterpersonal skillsOrganizational skillsMultitaskingCommunication
Languages:English
Tech Stack:Microsoft Office SuiteOutlookPowerPointExcelRobin

Company Brief

Teneo
Teneo is a global advisory firm that helps leaders navigate strategy, communications, risk, and transformation. It serves corporations, investors, and institutions with consulting, public affairs, crisis management, and CEO advisory services.
Industry: Consulting
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Funding: Private Equity Backed
Headquarters: New York City, United States
Founded: 2011
WebsiteLinkedIn