Associate Facilities Coordinator (R5455)

Shield AI
Madrid
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Multitasking","Prioritization","Organizational skills","Attention to detail"]

Serve as a first point of contact at the front desk, greeting visitors and supporting a professional workplace experience. Manage front desk operations including email routing, visitor access and check-in, and maintaining a clean, ready reception area. Coordinate meetings and conference room bookings, handle mail, deliveries, and supply inventory, and partner with Facilities, IT, and Security to support day-to-day office needs.

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FursaFursa
Shield AI
Shield AI
6 days ago

Associate Facilities Coordinator (R5455)

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Source: Company careers pageValidated by: Fursa AI
Last checked: 13 hours agoStatus: Live

Job Summary

Serve as a first point of contact at the front desk, greeting visitors and supporting a professional workplace experience. Manage front desk operations including email routing, visitor access and check-in, and maintaining a clean, ready reception area. Coordinate meetings and conference room bookings, handle mail, deliveries, and supply inventory, and partner with Facilities, IT, and Security to support day-to-day office needs.
Location: Madrid
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors, ensuring a positive and professional first impression.
  • •Manage front desk operations including routing emails and handling visitor access, badging, and check-in.
  • •Maintain front desk organization, cleanliness, and readiness at all times.
  • •Schedule meetings and manage conference room bookings.
  • •Support office operations including mail distribution, deliveries, supply inventory, and coordinate with vendors and service providers.

Key Requirements

  • •High school diploma or equivalent; Associate or Bachelor’s degree preferred.
  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills in English and Spanish.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment.
Experience:1-3 years
Education:High School
Skills:CommunicationMultitaskingPrioritizationOrganizational skillsAttention to detail
Languages:EnglishSpanish
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn