Italy - Executive Assistant

Jefferies
Milan
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Proactive","Teamwork","Verbal communication","Written communication","Attention to detail"]

Support a team of investment bankers in the Milan office, including 1–2 managing directors. Manage extensive diaries and coordinate client meetings, dinners, internal calls, and logistics such as room bookings and video conferences. Book international business travel and handle travel documentation, manage banker inboxes, process expenses via Concur, and maintain the firm’s in-house CRM while handling ad-hoc administrative tasks and fostering internal relationships.

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Jefferies
Jefferies
1 month ago

Italy - Executive Assistant

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Source: Company careers pageValidated by: Fursa AI
Last checked: 10 hours agoStatus: Live

Job Summary

Support a team of investment bankers in the Milan office, including 1–2 managing directors. Manage extensive diaries and coordinate client meetings, dinners, internal calls, and logistics such as room bookings and video conferences. Book international business travel and handle travel documentation, manage banker inboxes, process expenses via Concur, and maintain the firm’s in-house CRM while handling ad-hoc administrative tasks and fostering internal relationships.
Location: Milan
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Manage extensive diaries for MDs, including client meetings, dinners, internal calls, and logistics such as room bookings and video conferences.
  • •Book international business travel (flights, transfers, accommodation) and handle required travel documentation.
  • •Manage inboxes as required by bankers.
  • •Process team expenses via Concur, including late working meals and taxis.
  • •Maintain the Jefferies in-house CRM system and handle ad-hoc administrative tasks while fostering relationships across the firm.

Key Requirements

  • •Support senior bankers and also a team of junior bankers.
  • •Fluency in spoken English and Italian.
  • •Strong attention to detail and ability to handle fast-paced, proactive work.
  • •Comprehensive knowledge of Microsoft Office, including PowerPoint and Excel.
  • •Basic numeracy and ability to learn business needs and relevant Jefferies policies and procedures.
Experience:Investment banking
Skills:ProactiveTeamworkVerbal communicationWritten communicationAttention to detail
Languages:EnglishItalian
Tech Stack:Microsoft OfficePowerPointExcelConcurCRM

Company Brief

Jefferies
Global investment banking and capital markets firm providing advisory, underwriting, trading, research, and asset management services to corporations, governments, and institutional investors.
Industry: Banking
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: New York, United States
Founded: 1962
WebsiteLinkedIn