Administrative Assistant

InterSystems
New York
Workplace: OnsiteFull timeUSD 29.74 - 38.97 hourlyFunction: Administration & Executive AssistanceExperience: 3+ yearsSkills: ["Organization","Proactive","Communication","Professionalism","Adaptability"]

Provide proactive, high-organization administrative support to keep the office running efficiently. Manage office supplies inventory, procurement, mail, vendors, expense tracking and bookkeeping tasks, and digital file organization. Help onboard employees by ordering equipment and setting up workspaces, coordinate events and travel logistics, support HR administrative coordination, and assist with special projects such as software transitions and data migration. Create and edit Microsoft Word, Excel, PowerPoint, and PDF documents, including reception coverage as needed.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
InterSystems
InterSystems
4 months ago

Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Provide proactive, high-organization administrative support to keep the office running efficiently. Manage office supplies inventory, procurement, mail, vendors, expense tracking and bookkeeping tasks, and digital file organization. Help onboard employees by ordering equipment and setting up workspaces, coordinate events and travel logistics, support HR administrative coordination, and assist with special projects such as software transitions and data migration. Create and edit Microsoft Word, Excel, PowerPoint, and PDF documents, including reception coverage as needed.
Location: New York
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Manage inventory and procurement of office supplies, furniture, and computer equipment to keep the workspace organized.
  • •Assist with onboarding employees by ordering equipment and organizing workspaces.
  • •Coordinate events and travel logistics, including accommodations, flights, and in-office meal and meeting arrangements.
  • •Process and track expenses for reimbursement, including scanning receipts and categorizing expenses.
  • •Maintain office vendor relationships and handle mail by scanning, organizing, distributing incoming mail, and managing outgoing mail.

Pay and Benefits

Salary: USD 29.74 - 38.97 hourly

Key Requirements

  • •3-5+ years of office administrative experience.
  • •Excellent organizational skills and the ability to proactively anticipate needs and identify issues.
  • •Strong verbal and written communication skills.
  • •Flexibility to handle a variety of tasks and adapt to changing priorities.
  • •Proficiency in Microsoft Office Suite.
Experience:3+ years
Skills:OrganizationProactiveCommunicationProfessionalismAdaptability
Tech Stack:Microsoft Office SuiteMicrosoft WordMicrosoft ExcelMicrosoft PowerPointPDF

Company Brief

InterSystems
Develops database management, interoperability, and analytics platforms—particularly for healthcare and financial services. Known for products like Caché, Ensemble, HealthShare and the InterSystems IRIS data platform enabling integrated data management and real-time applications.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Cambridge, United States
Founded: 1978
WebsiteLinkedIn