Associate Facilities Coordinator (R5671)

Shield AI
Dallas
Workplace: OnsiteFull timeUSD 23 - 34 hourlyFunction: Facilities, Workplace & Physical OperationsExperience: 1-3 yearsEducation: high_schoolSkills: ["Communication","Multitasking","Organizational skills","Attention to detail","Problem-solving"]

Serve as the first point of contact for visitors, clients, and employees, delivering a professional front-desk experience. Manage front desk operations, including routing emails and inquiries, coordinating visitor access and check-in/badging, maintaining office readiness and cleanliness, and scheduling meetings and conference rooms. Support day-to-day facilities needs such as mail distribution, deliveries, supplies, vendor coordination, and recordkeeping, partnering with Facilities, IT, and Security.

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FursaFursa
Shield AI
Shield AI
3 days ago

Associate Facilities Coordinator (R5671)

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Serve as the first point of contact for visitors, clients, and employees, delivering a professional front-desk experience. Manage front desk operations, including routing emails and inquiries, coordinating visitor access and check-in/badging, maintaining office readiness and cleanliness, and scheduling meetings and conference rooms. Support day-to-day facilities needs such as mail distribution, deliveries, supplies, vendor coordination, and recordkeeping, partnering with Facilities, IT, and Security.
Location: Dallas
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations
Seniority: Entry level

Key Responsibilities

  • •Greet and assist visitors to create a positive, professional first impression.
  • •Manage emails and general inquiries, routing as appropriate.
  • •Coordinate visitor access, badging, and check-in processes.
  • •Maintain office organization, cleanliness, and readiness at all times.
  • •Schedule meetings and manage conference room bookings, and support office operations (mail, deliveries, supplies).

Pay and Benefits

Salary: USD 23 - 34 hourly
Equity and Bonus:Equity

Key Requirements

  • •Highschool diploma or equivalent (Associate or Bachelor’s degree preferred).
  • •1–3 years of experience in a front desk, receptionist, or administrative role.
  • •Strong verbal and written communication skills.
  • •Proficiency in Microsoft Office or Google Workspace.
  • •Ability to multitask and prioritize in a fast-paced environment.
Experience:1-3 yearsFacilitiesOffice operations
Education:High School
Skills:CommunicationMultitaskingOrganizational skillsAttention to detailProblem-solving
Tech Stack:Microsoft OfficeGoogle WorkspaceEnvoy

Company Brief

Shield AI
Develops AI-powered autonomy and software for military aircraft and drones to enable autonomous ISR and combat missions, integrating perception, navigation, and mission planning for defense customers.
Industry: Defense Technology
Company Size: Large (251 to 1,000 employees)
Growth: Scaleup
Funding: Series E+
Headquarters: San Diego, United States
Founded: 2015
WebsiteLinkedIn