Commercial Real Estate Operations Admin - Freelance, Remote

Magic
Philippines
Workplace: RemoteFull timeUSD 7 - 7 hourlyFunction: Real Estate & Property ManagementExperience: 3+ yearsSkills: ["Communication","Attention to detail","Problem-solving","Organization","Time management"]

Operate as the operational backbone for a high-producing CRE broker by driving CRM, research, marketing, and transaction workflows. You will maintain data integrity, support listings and clients, and ensure timely delivery of documents and updates while working remotely in a freelance capacity.

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Magic
Magic
1 month ago

Commercial Real Estate Operations Admin - Freelance, Remote

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Last checked: 22 hours agoStatus: Live

Job Summary

Operate as the operational backbone for a high-producing CRE broker by driving CRM, research, marketing, and transaction workflows. You will maintain data integrity, support listings and clients, and ensure timely delivery of documents and updates while working remotely in a freelance capacity.
Location: Philippines
Workplace: Remote
Employment Type: Full time
Job Function: Real Estate & Property Management

Key Responsibilities

  • •CRM and Pipeline Operations: Maintain RealNex and/or KW Command with accurate contact tagging, deal stages, follow-ups, and activity logs; produce pipeline and activity reports; enforce task and deadline adherence; build and maintain list hygiene, segmentation, and data integrity across the database.
  • •Research and Property Support: Conduct property searches for buyers and tenants using CoStar, Crexi, Moody’s Catylist, Brevitas, Reonomy, and CRMLS; compile market surveys, lease comps, and sale comps; assist with BOV preparation; gather property-level data, due diligence materials, and support valuation analysis.
  • •Marketing and Communications: Coordinate property marketing campaigns, email blasts, and listing syndication; maintain listing accuracy across platforms; create and update offering memorandums, flyers, and presentations using Canva (and Gamma as needed); support social media content creation and scheduling; maintain brand consistency and marketing calendars.
  • •Transaction Coordination: Coordinate transactions from listing through closing; interface with escrow, title, lenders, attorneys, and other third parties; track contingencies and critical dates; ensure all documents are complete, compliant, and organized; maintain digital transaction files and ensure all parties have what they need on time.
  • •Administrative and Operational Excellence: Manage calendars, schedule meetings, and prepare agendas and follow-ups; organize Google Drive file systems; standardize naming conventions and SOPs; coordinate third-party vendors and service providers; support internal systems (Slack, Notion or Asana, LastPass, NordVPN, RealVNC); monitor recurring operational processes and proactively resolve issues before they impact timelines.

Pay and Benefits

Salary: USD 7 hourly

Key Requirements

  • •3+ years of administrative/operations experience with proven experience in commercial real estate
Experience:3+ yearsCommercial real estate
Skills:CommunicationAttention to detailProblem-solvingOrganizationTime management
Languages:English
Tech Stack:RealNexKW CommandCoStarCrexiMoody’s CatylistBrevitasReonomyCRMLSCanvaGammaGoogle WorkspaceSlackNotionAsanaLastPassNordVPNRealVNC

Company Brief

Magic
Provides on‑demand dedicated virtual executive assistants and concierge services for businesses and executives, matching clients with trained remote assistants and AI-enabled support to handle administrative, sales, and personal tasks.
Industry: Professional Services
Company Size: Large (251 to 1,000 employees)
Revenue: USD 50M to 100M
Growth: Growth Stage Startup
Funding: Series A
Headquarters: San Francisco, United States
Founded: 2015
Glassdoor
Glassdoor: 3.3
WebsiteLinkedInGlassdoor