Administrative Assistant, IT & Workplace Operations

APCO
Paris
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceSkills: ["Organizational skills","Problem-solving","Customer-service mindset","Communication","Attention to detail"]

Serve as the primary workplace technology point of contact for the Paris office, coordinating with APCO’s global IT team while supporting day-to-day office operations. Manage office technology equipment and inventory, provide first-line support, and help onboard and offboard employees. Ensure meeting room technology and workplace tools are operational, coordinate facilities and vendors, and support administrative and financial processes, including vendor invoices and purchase orders.

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APCO
APCO
2 months ago

Administrative Assistant, IT & Workplace Operations

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Source: Company careers pageValidated by: Fursa AI
Last checked: 15 hours agoStatus: Live

Job Summary

Serve as the primary workplace technology point of contact for the Paris office, coordinating with APCO’s global IT team while supporting day-to-day office operations. Manage office technology equipment and inventory, provide first-line support, and help onboard and offboard employees. Ensure meeting room technology and workplace tools are operational, coordinate facilities and vendors, and support administrative and financial processes, including vendor invoices and purchase orders.
Location: Paris
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Act as the local liaison between the Paris office and APCO’s global IT team for workplace technology coordination.
  • •Coordinate ordering, deployment, maintenance, and inventory management of office technology and equipment.
  • •Provide first-line support for day-to-day technology issues and facilitate escalation to IT support teams when needed.
  • •Support employee onboarding and offboarding by coordinating technology setup, access requests, and workstation readiness; ensure meeting room technology is operational and ready for meetings.
  • •Support office operations and workplace experience, including facilities/vendor coordination and administrative and financial support such as vendor invoices, purchase orders, and payment tracking.

Key Requirements

  • •Previous experience in office administration, workplace operations, office coordination, or a similar role in a professional services environment.
  • •Strong interest in workplace technology, IT coordination, and digital tools.
  • •Experience supporting technology-related processes, equipment management, or employee onboarding is highly desirable.
  • •Excellent organizational skills with the ability to manage multiple priorities in a fast-paced environment.
  • •Excellent written and verbal communication skills in both French and English, plus proficiency in Microsoft 365 applications.
Skills:Organizational skillsProblem-solvingCustomer-service mindsetCommunicationAttention to detail
Languages:FrenchEnglish
Tech Stack:Microsoft 365

Company Brief

APCO
Global communications consultancy offering public affairs, strategic communications, crisis management, and stakeholder engagement services to corporations, governments, and nonprofits across sectors and regions.
Industry: Consulting
Company Size: Large (251 to 1,000 employees)
Growth: Established Company
Funding: Bootstrapped
Headquarters: Washington, D.C., United States
Founded: 1984
WebsiteLinkedIn