Executive Assistant

Carta
San Francisco
Workplace: HybridFull timeUSD 136,000 - 160,000Function: Administration & Executive AssistanceSkills: ["Detail oriented","Proactive","Strategic thinking","Multitasking","Communication"]

Support the CFO and SVP of Finance by proactively managing heavy calendars, coordinating board and audit committee meetings, triaging communications, and running smooth logistics for international travel. Plan and execute team meetings, events, and offsites, handle expense and time-off approvals for direct reports, and deliver end-of-day briefings to prepare next-day priorities. Work closely with the small EA team and broader Finance and leadership group in a hybrid environment.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Carta
Carta
1 day ago

Executive Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 8 hours agoStatus: Live

Job Summary

Support the CFO and SVP of Finance by proactively managing heavy calendars, coordinating board and audit committee meetings, triaging communications, and running smooth logistics for international travel. Plan and execute team meetings, events, and offsites, handle expense and time-off approvals for direct reports, and deliver end-of-day briefings to prepare next-day priorities. Work closely with the small EA team and broader Finance and leadership group in a hybrid environment.
Location: San Francisco
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Proactively manage heavy calendars for the CFO and assist G&A with complex scheduling, including coordination of audit committee meetings.
  • •Triage and reply to emails and messages, manage the CFO’s inbox, and ensure timely follow-ups.
  • •Coordinate speaking engagements and conferences, manage logistics and briefing materials, and handle international travel itineraries.
  • •Provide end-of-day briefings to the CFO and track meetings, external events, and conferences for internal visibility.
  • •Plan and execute team meetings, events, and offsites; approve expenses, travel, and time-off requests for direct reports.

Pay and Benefits

Salary: USD 136,000 - 160,000
Equity and Bonus:Equity

Key Requirements

  • •4+ years of Executive Assistant experience supporting a senior leader in the C-suite, preferably in the technology or banking industry.
  • •Experience coordinating board and audit committee meetings.
  • •Strong heavy calendar management and international travel coordination experience.
  • •Ability to effectively multitask and prioritize daily.
  • •Excellent written and verbal communication skills; commute to the SF office 3 days per week (required).
Experience:TechnologyBanking
Skills:Detail orientedProactiveStrategic thinkingMultitaskingCommunication
Languages:English
Tech Stack:GoogleSlack

Company Brief

Carta
Provides equity management, cap table software, and valuation services for private companies and investors. Carta streamlines ownership tracking, employee equity plans, and compliance for startups, venture-backed firms, and venture capital investors.
Industry: Fintech Infrastructure
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series G
Headquarters: San Francisco, United States
Founded: 2012
WebsiteLinkedIn