Project Administrator - UAE National

Dubai Future Foundation
Dubai
Full timeFunction: Administration & Executive AssistanceExperience: 2-4 yearsEducation: bachelorsSkills: ["Organizational skills","Attention to detail","Communication","Interpersonal skills","Prioritization"]

Support day-to-day administration for robotics and applied R&D projects within Dubai Future Labs. Maintain accurate project records, trackers, registers, and document control; coordinate meetings, workshops, site visits, and partner engagements; and assist with procurement follow-ups (requisitions, quotations, delivery tracking, invoice checks). Gather information for project reports, presentations, dashboards, and management updates while tracking milestones, dependencies, risks, and issues.

Loading

Loading job details...

Preparing the role view and application actions.

FursaFursa
Dubai Future Foundation
Dubai Future Foundation
1 day ago

Project Administrator - UAE National

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 20 hours agoStatus: Live

Job Summary

Support day-to-day administration for robotics and applied R&D projects within Dubai Future Labs. Maintain accurate project records, trackers, registers, and document control; coordinate meetings, workshops, site visits, and partner engagements; and assist with procurement follow-ups (requisitions, quotations, delivery tracking, invoice checks). Gather information for project reports, presentations, dashboards, and management updates while tracking milestones, dependencies, risks, and issues.
Location: Dubai
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Support project managers and technical leads with day-to-day administration of robotics and R&D projects, including schedules, action trackers, documentation, and status updates.
  • •Maintain project records and documentation (trackers, registers, meeting notes, decisions, risks, actions, deliverables) in an organised and accessible manner.
  • •Coordinate meetings, workshops, site visits, demonstrations, and partner engagements, including preparing agendas, circulating minutes, and following up on action items.
  • •Assist with procurement and vendor administration, including purchase requisitions, quotations, delivery tracking, invoice follow-ups, and supplier communication where required.
  • •Maintain document control and support project reporting by preparing reports, presentations, dashboards, and management updates with accurate, up-to-date information.

Key Requirements

  • •Bachelor’s degree in Business Administration, Project Management, Engineering, Science, Technology, or a related field.
  • •2–4 years of experience in project administration, team coordination, operations support, or administrative support in a technical/R&D/innovation environment.
  • •Strong organisational skills with excellent attention to detail and the ability to maintain accurate records, trackers, and documentation.
  • •Experience supporting meetings (minutes, action tracking), coordinating schedules, and following up across multiple stakeholders.
  • •Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook); experience with SharePoint, Teams, Confluence, Jira or similar tools is desirable.
Experience:2-4 yearsRoboticsR&DInnovationLaboratoryApplied research
Education:Bachelor's in Business Administration, Project Management, Engineering, Science, Technology, or a related field
Skills:Organizational skillsAttention to detailCommunicationInterpersonal skillsPrioritization
Tech Stack:Microsoft OfficeWordExcelPowerPointOutlookSharePointTeamsConfluenceJira

Eligibility

Nationality:UAE National

Company Brief

Dubai Future Foundation
Dubai Future Foundation (DFF) is a government-backed organisation that designs and delivers strategic initiatives, research and innovation programmes—including Museum of the Future and Dubai RDI—to accelerate Dubai’s adoption of advanced technologies and future-ready policies.
Industry: Government
Company Size: Medium (51 to 250 employees)
Growth: Government & Public Sector
Funding: Government Funded
Headquarters: Dubai, United Arab Emirates
Founded: 2017
Glassdoor
Glassdoor: 4.0
WebsiteLinkedInGlassdoor