Workplace Manager

Skild AI
San Mateo
Workplace: OnsiteFull timeFunction: Facilities, Workplace & Physical OperationsExperience: 4+ yearsSkills: ["Organization","Attention to detail","Follow-through","Communication","Service orientation","Judgment"]

Own day-to-day workplace experience for the San Mateo office as a front-of-house, strategic point of contact for employees, candidates, guests, and vendors. Keep the office clean, organized, stocked, and guest-ready; manage reception, mail/packages, amenities, and recurring supplies. Coordinate onboarding logistics and space needs with People Operations, Recruiting, IT, Security, and Facilities, while managing vendors and supporting onsite events and safety readiness.

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FursaFursa
Skild AI
Skild AI
1 month ago

Workplace Manager

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 12 hours agoStatus: Live

Job Summary

Own day-to-day workplace experience for the San Mateo office as a front-of-house, strategic point of contact for employees, candidates, guests, and vendors. Keep the office clean, organized, stocked, and guest-ready; manage reception, mail/packages, amenities, and recurring supplies. Coordinate onboarding logistics and space needs with People Operations, Recruiting, IT, Security, and Facilities, while managing vendors and supporting onsite events and safety readiness.
Location: San Mateo
Workplace: Onsite
Employment Type: Full time
Job Function: Facilities, Workplace & Physical Operations

Key Responsibilities

  • •Own daily workplace operations for the San Mateo office to ensure it is clean, organized, stocked, functional, welcoming, and guest-ready.
  • •Serve as front-of-house owner for employees, candidates, guests, vendors, and partners, managing reception, visitor experience, mail and packages, and office communications.
  • •Maintain high standards for conference rooms and shared spaces, including cafeterias, kitchens, printer areas, employee amenities, and recurring workplace inventory.
  • •Manage workplace vendors and coordinate facilities needs such as maintenance, repairs, desk setups, furniture moves, storage, shipments, and space resets.
  • •Partner with People Operations and Recruiting for onboarding and employee experience; plan onsite events and support safety/emergency readiness during business hours.

Key Requirements

  • •4+ years of experience in workplace experience, office management, people operations, hospitality, or facilities coordination in a hands-on, people-facing role.
  • •Proven ability to independently run day-to-day office operations with strong ownership and minimal direction.
  • •Experience managing vendors, office supplies, food and beverage programs, onboarding logistics, events, seating, mail/packages, and workplace requests.
  • •Excellent judgment, organization, follow-through, and attention to detail with clear, professional communication.
  • •Proficiency with Google Workspace, Slack, and workplace request or ticketing systems such as Jira, Freshservice, or ServiceNow.
Experience:4+ yearsWorkplace experienceOffice managementPeople operationsHospitalityFacilities coordination
Skills:OrganizationAttention to detailFollow-throughCommunicationService orientationJudgment
Languages:En
Tech Stack:Google WorkspaceSlackJiraFreshserviceServiceNow

Company Brief

Skild AI
Develops AI-driven solutions focused on applying machine learning to automate and enhance business workflows, delivering predictive insights and intelligent automation for enterprise use cases.
Industry: AI & Machine Learning
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