1 day ago

Workplace Experience Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 22 hours agoStatus: Live

Job Summary

Serve as the operational backbone for the Japan business by providing executive administrative support to the Japan Country Manager and ensuring smooth day-to-day operations for the Tokyo office. Coordinate office operations, vendors, supplies, purchasing and invoicing with Finance, and handle travel, expenses, and purchase requests. Act as a key liaison across Japan and global teams, support meetings and events with logistics and A/V, and assist with onboarding and office documentation.

Location: Tokyo

Workplace: Onsite

Employment Type: Full time

Job Function: Facilities, Workplace & Physical Operations

Key Responsibilities

•Provide executive administrative support, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
•Coordinate day-to-day office operations to ensure the Tokyo office runs efficiently and professionally.
•Manage office vendors, supplies, deliveries, facilities requests, and service providers.
•Manage local vendor invoicing and purchasing processes, coordinating invoice submission, approvals, and payment tracking with Finance.
•Coordinate internal meetings, leadership visits, customer meetings, and office events, including room setup, catering, logistics, and A/V support.

Key Requirements

•Experience supporting senior executives in an Executive Assistant, Office Manager, Administrative Coordinator, or similar role.
•Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
•Business-level fluency in both Japanese and English (written and verbal).
•Proficiency coordinating vendors, facilities, office operations, and administrative processes.
•Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office; experience with expense management or finance systems is a plus.

Skills:Organizational skillsAttention to detailCommunicationDiscretionProactivity

Languages:JapaneseEnglish

Tech Stack:Google WorkspaceDocsSheetsSlidesCalendarMicrosoft Office

Company Brief

Dialpad

Provides cloud-based business communications platform offering voice, video, messaging, contact center, and AI-driven call intelligence to help teams communicate and collaborate across devices and locations.

Industry: SaaS

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2011

Website LinkedIn

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Dialpad

1 day ago

Workplace Experience Coordinator

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI

Last checked: 22 hours agoStatus: Live

Job Summary

Location: Tokyo

Workplace: Onsite

Employment Type: Full time

Job Function: Facilities, Workplace & Physical Operations

Key Responsibilities

•Provide executive administrative support, including complex calendar management, meeting coordination, travel arrangements, and expense reporting.
•Coordinate day-to-day office operations to ensure the Tokyo office runs efficiently and professionally.
•Manage office vendors, supplies, deliveries, facilities requests, and service providers.
•Manage local vendor invoicing and purchasing processes, coordinating invoice submission, approvals, and payment tracking with Finance.
•Coordinate internal meetings, leadership visits, customer meetings, and office events, including room setup, catering, logistics, and A/V support.

Key Requirements

•Experience supporting senior executives in an Executive Assistant, Office Manager, Administrative Coordinator, or similar role.
•Strong organizational skills with exceptional attention to detail and the ability to manage multiple priorities simultaneously.
•Business-level fluency in both Japanese and English (written and verbal).
•Proficiency coordinating vendors, facilities, office operations, and administrative processes.
•Proficiency with Google Workspace (Docs, Sheets, Slides, Calendar) and Microsoft Office; experience with expense management or finance systems is a plus.

Skills:Organizational skillsAttention to detailCommunicationDiscretionProactivity

Languages:JapaneseEnglish

Tech Stack:Google WorkspaceDocsSheetsSlidesCalendarMicrosoft Office

Company Brief

Dialpad

Industry: SaaS

Company Size: Enterprise (1,001+ employees)

Growth: Scaleup

Headquarters: San Francisco, United States

Founded: 2011

Website LinkedIn