Office Services and Events Assistant

Barnes & Thornburg
United States
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 2-5 yearsEducation: high_schoolSkills: ["Customer service","Professional attitude","Attention to detail","Teamwork","Problem-solving"]

Collect and dispatch incoming and outgoing mail, packages, and interoffice pouches while covering reception and greeting guests/clients. Support office operations through copy/print/scan activities, minor maintenance of photocopy equipment, document handling, and supplies/inventory monitoring. Ensure accurate logging, quality and production standards, and timely dispatch in a professional office environment, while maintaining cleanliness and assisting with other assigned duties.

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Barnes & Thornburg
Barnes & Thornburg
2 days ago

Office Services and Events Assistant

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 2 hours agoStatus: Live

Job Summary

Collect and dispatch incoming and outgoing mail, packages, and interoffice pouches while covering reception and greeting guests/clients. Support office operations through copy/print/scan activities, minor maintenance of photocopy equipment, document handling, and supplies/inventory monitoring. Ensure accurate logging, quality and production standards, and timely dispatch in a professional office environment, while maintaining cleanliness and assisting with other assigned duties.
Location: United States
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Provide reception coverage, answer telephones, take messages, and greet visitors.
  • •Receive, sort, and deliver incoming mail and packages by assigned floors within established time frames.
  • •Process outgoing mail and packages (wrap, seal, weigh, affix postage, dispatch) and prepare interoffice pouches.
  • •Perform print/copy/scan requests, estimate run time for photocopy jobs, and ensure copies are accurate and high quality.
  • •Maintain supplies/inventory, restock materials, support cleanliness of work areas, and perform other duties/errands as requested.

Key Requirements

  • •High school diploma or equivalent.
  • •2-5 years’ experience working in a mailroom or professional office environment.
  • •Knowledge of metering, weighing, logging, and other shipping procedures.
  • •Proficient computer skills preferred (Outlook, Word, Excel).
  • •Ability to operate routine and complex office equipment (fax, scanner, metering, stamping, photocopying, color copying, and related systems).
Experience:2-5 years
Education:High School
Skills:Customer serviceProfessional attitudeAttention to detailTeamworkProblem-solving
Tech Stack:OutlookWordExcelFaxScannerPhotocopierColor copyingMeteringWeighingUS Post OfficeFedEx

Company Brief

Barnes & Thornburg
Barnes & Thornburg LLP is a national full-service law firm providing corporate, litigation, IP, labor, real estate, and regulatory legal services from 23 U.S. offices, serving clients across industries.
Industry: Legal Services
Company Size: Enterprise (1,001+ employees)
Growth: Established Company
Headquarters: Indianapolis, United States
Founded: 1982
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