Executive Assistant

Smartly
New York
Workplace: HybridFull timeUSD 28 - 45 hourlyFunction: Administration & Executive AssistanceSkills: ["Communication","Problem-solving","Attention to detail","Confidentiality","Multitasking","Organization","Project management","Juggling multiple priorities","Can-do attitude"]

Support two SVPs and the broader US commercial teams by owning administrative tasks, executive calendar management, and meeting prioritization. Coordinate travel, help plan customer visits and events, and manage expense collection and submission. Work closely with NYC, Chicago, and Helsinki executive assistants, collaborate cross-functionally to improve business operations, and represent the Smartly brand with discretion and strong communication.

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FursaFursa
Smartly
Smartly
1 month ago

Executive Assistant

âś“ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live
Reposted: similar role first listed 8 months ago

Job Summary

Support two SVPs and the broader US commercial teams by owning administrative tasks, executive calendar management, and meeting prioritization. Coordinate travel, help plan customer visits and events, and manage expense collection and submission. Work closely with NYC, Chicago, and Helsinki executive assistants, collaborate cross-functionally to improve business operations, and represent the Smartly brand with discretion and strong communication.
Location: New York
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Support the SVP, Ecosystems Partnerships & AI Applications, the SVP, Customer Success, and the broader US commercial teams.
  • •Manage and prioritize executives’ calendars, including arranging and scheduling meetings.
  • •Coordinate travel and help plan customer visits and other events, including expense collection and submission.
  • •Collaborate cross-functionally to improve existing business operations.
  • •Represent the Smartly.io brand in all interactions.

Pay and Benefits

Salary: USD 28 - 45 hourly
Perks:Paid LeaveHealth Insurance401kEquity

Key Requirements

  • •Experience in a similar role supporting a senior-level executive in a high-growth, fast-paced company.
  • •Experience in a start-up environment (Social or Ad-tech focus is a plus).
  • •Ability to multitask, prioritize, and meet deadlines in a fast-moving environment.
  • •Strong verbal, written, and interpersonal communication skills, with attention to detail.
  • •Proficiency with Google Workspace and Microsoft Office (Bachelor’s Degree preferred).
Experience:Start-upAd-tech
Skills:CommunicationProblem-solvingAttention to detailConfidentialityMultitaskingOrganizationProject managementJuggling multiple prioritiesCan-do attitude
Languages:English
Tech Stack:Google WorkspaceMicrosoft Office

Company Brief

Smartly
Provides a cloud-based advertising automation platform that helps brands and agencies create, manage, and optimize scalable social and digital ad campaigns across channels with creative and measurement tools.
Industry: SaaS
Company Size: Enterprise (1,001+ employees)
Growth: Scaleup
Headquarters: Helsinki, Finland
Founded: 2013
WebsiteLinkedIn