People & Admin Ops.

Alan
Paris
Workplace: HybridFull timeEUR 53,000 - 61,000 annuallyFunction: Administration & Executive AssistanceExperience: 5-6 yearsSkills: ["Attention to detail","Autonomy","Stakeholder management","Process improvement","Business curiosity"]

Build and scale HR operations from scratch in an early-stage occupational health company. Own the employee journey (onboarding, probation tracking, performance reviews, engagement), create documentation and automate recurring people-admin processes using AI, and handle core admin work like leave, payroll coordination, contracting follow-up, onboarding formalities, and GDPR compliance. Over time, take ownership of payroll in partnership with the accounting provider while supporting operational finance tasks such as expenses and VAT filings.

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Alan
Alan
2 days ago

People & Admin Ops.

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Last checked: 4 hours agoStatus: Live

Job Summary

Build and scale HR operations from scratch in an early-stage occupational health company. Own the employee journey (onboarding, probation tracking, performance reviews, engagement), create documentation and automate recurring people-admin processes using AI, and handle core admin work like leave, payroll coordination, contracting follow-up, onboarding formalities, and GDPR compliance. Over time, take ownership of payroll in partnership with the accounting provider while supporting operational finance tasks such as expenses and VAT filings.
Location: Paris
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Create and scale core People Ops processes from scratch as the company grows.
  • •Manage the employee journey including onboarding, probation tracking, performance reviews, feedback processes, and engagement monitoring.
  • •Write clear, user-centric documentation and simplify or automate recurring people and admin processes, leveraging AI.
  • •Handle people admin tasks such as leave/absence management, contracting and administrative follow-up, onboarding formalities, and GDPR compliance.
  • •Support operational finance tasks including expense reports and preparing routine accounting documents and filings (including VAT).

Pay and Benefits

Salary: EUR 53,000 - 61,000 annually
Perks:Commuter BenefitsCompany RestaurantRtt Days

Key Requirements

  • •At least 5-6 years of hands-on experience in People Ops with strong comfort in admin topics (e.g., managing an accounting firm relationship).
  • •Experience in a fast-scaling company (start-up/scale-up), ideally building or scaling People processes during significant growth.
  • •Versatile across People and Corporate/Admin topics with a strong People focus.
  • •Rigorous attention to detail and strong autonomy: identify issues, propose solutions, and escalate complex topics when needed.
  • •Fluent English (written and spoken) and based in Paris or Île-de-France with the ability to work onsite regularly.
Experience:5-6 yearsStart-upScale-upHealthcareMedtech
Skills:Attention to detailAutonomyStakeholder managementProcess improvementBusiness curiosity
Languages:English
Tech Stack:AIGDPRVATPayroll

Company Brief

Alan
Alan is a Paris-based digital health insurance provider offering employer and individual health plans, telemedicine, prevention services, and a consumer-focused app to simplify access to care and manage reimbursements.
Industry: Health Insurance (Payers)
Company Size: Large (251 to 1,000 employees)
Revenue: USD 250M to 500M
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: Paris, France
Founded: 2016
Glassdoor
Glassdoor: 4.4
WebsiteLinkedInGlassdoor