EA to Executive Team

Aibidia
London
Workplace: HybridFull timeFunction: Administration & Executive AssistanceSkills: ["Discretion","Communication","Ownership","Collaboration","Prioritization"]

Partner with the CEO and Executive Leadership Team as a proactive executive assistant, owning priorities, schedules, and travel while resolving diary conflicts against agreed objectives. Prepare agendas, presentations, briefing materials, and meeting packs; coordinate the executive operating rhythm; and maintain decision action logs with follow-through. Support companywide communications and operating cadence across leadership, applying continuous-improvement and responsible AI use to streamline executive processes.

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Aibidia
Aibidia
1 day ago

EA to Executive Team

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Source: Company careers pageValidated by: Fursa AI
Last checked: 3 hours agoStatus: Live

Job Summary

Partner with the CEO and Executive Leadership Team as a proactive executive assistant, owning priorities, schedules, and travel while resolving diary conflicts against agreed objectives. Prepare agendas, presentations, briefing materials, and meeting packs; coordinate the executive operating rhythm; and maintain decision action logs with follow-through. Support companywide communications and operating cadence across leadership, applying continuous-improvement and responsible AI use to streamline executive processes.
Location: London
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance

Key Responsibilities

  • •Partner closely with the CEO to manage priorities, schedules, and day-to-day operations.
  • •Own the CEO’s calendar and travel, resolving diary conflicts against agreed priorities.
  • •Prepare agendas, presentations, briefing documents, and meeting materials.
  • •Coordinate the Executive Leadership Team’s operating rhythm and track decisions with action logs until closure.
  • •Support companywide communications and operating cadence across the leadership team, escalating risks, dependencies, and blockers.

Pay and Benefits

Perks:Health InsuranceLearning Budget

Key Requirements

  • •Be a highly organised, proactive and collaborative partner to the CEO and Executive Leadership Team.
  • •Own the CEO’s calendar and travel and resolve diary conflicts against agreed priorities.
  • •Prepare agendas, presentations, briefing documents, and meeting materials for leadership discussions.
  • •Communicate effectively with external parties, including customers, the company board, and potential future investors.
  • •Handle sensitive information with discretion and drive continuous improvement to streamline executive processes.
Experience:SaaS
Skills:DiscretionCommunicationOwnershipCollaborationPrioritization
Tech Stack:AI

Eligibility

Work Authorization:Authorization required. Sponsorship not provided.

Company Brief

Aibidia
Provides an AI-powered platform for transfer pricing and corporate tax management, helping multinational enterprises automate calculations, risk assessments, documentation, and scenario modelling to ensure compliance and optimize tax strategies.
Industry: RegTech
Company Size: Medium (51 to 250 employees)
Growth: Growth Stage Startup
Funding: Series B
Headquarters: Helsinki, Finland
Founded: 2018
Glassdoor
Glassdoor: 4.2
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