Executive Assistant II

Databricks
Belgrade
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 5+ yearsSkills: ["Discretion","Organizational skills","Time management","Prioritization","Relationship management"]

Support 2–3 Sales executives across EMEA as an Executive Assistant, driving efficiency through proactive calendar management, executive travel and event planning, and high-volume interview coordination for active hiring. Serve as a customer-facing liaison for briefings, meetings, and follow-ups, preparing agendas and briefing materials while maintaining accurate records, expenses, and confidential documentation. Handle complex, multi-time-zone priorities with discretion and strong judgment.

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FursaFursa
Databricks
Databricks
2 days ago

Executive Assistant II

✓ Verified Job

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Source: Company careers pageValidated by: Fursa AI
Last checked: 16 hours agoStatus: Live

Job Summary

Support 2–3 Sales executives across EMEA as an Executive Assistant, driving efficiency through proactive calendar management, executive travel and event planning, and high-volume interview coordination for active hiring. Serve as a customer-facing liaison for briefings, meetings, and follow-ups, preparing agendas and briefing materials while maintaining accurate records, expenses, and confidential documentation. Handle complex, multi-time-zone priorities with discretion and strong judgment.
Location: Belgrade
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Proactively manage and optimize complex multi-time-zone calendars, anticipating conflicts and aligning schedules with business priorities.
  • •Independently plan, coordinate, and execute executive travel, team offsites, and high-visibility events in compliance with policies and budgets.
  • •Coordinate meeting and event requests, including high-volume interview scheduling for active Sales hiring.
  • •Act as a customer-facing liaison for briefings, customer meetings, and follow-ups with external stakeholders; prepare agendas and briefing materials.
  • •Maintain accurate records of meetings and requests, handle confidential information, and manage expenses and contracts.
Travel: Low travel

Key Requirements

  • •5+ years of executive administrative experience, preferably in a global technology or software organization.
  • •Experience directly supporting Sales or other customer-facing organizations.
  • •Advanced calendar management skills with Gmail and Google Calendar, supporting multiple executives across time zones.
  • •Strong organizational and prioritization skills to manage multiple complex projects simultaneously.
  • •C1 English proficiency and the ability to exercise sound judgment in ambiguous, high-stakes situations.
Experience:5+ yearsGlobal technology
Skills:DiscretionOrganizational skillsTime managementPrioritizationRelationship management
Languages:English
Tech Stack:GmailGoogle Calendar

Company Brief

Databricks
Provides a unified data analytics platform powered by Apache Spark to simplify building, deploying, and scaling data engineering, data science, and machine learning workloads for enterprises.
Industry: Data Infrastructure
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Scaleup
Valuation: Unicorn (USD 1B+)
Funding: Series E+
Headquarters: San Francisco, United States
Founded: 2013
WebsiteLinkedIn