Executive Assistant I

AECOM
Philippines
Workplace: HybridFull timeFunction: Administration & Executive AssistanceExperience: 4+ yearsEducation: bachelorsSkills: ["Communication","Organizational skills","Attention to detail","Problem-solving","Collaboration"]

Support mid-to-senior executives in a hybrid EMEA team by managing complex calendars, prioritizing email and follow-ups, coordinating meetings, and preparing executive materials. Own end-to-end travel arrangements and itineraries, handle expense reporting and purchase orders, and support vendor coordination. Create executive-ready reports, dashboards, and presentations, manage stakeholder-visit logistics, and provide IT/onboarding support for access and tools.

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FursaFursa
AECOM
AECOM
2 days ago

Executive Assistant I

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live

Job Summary

Support mid-to-senior executives in a hybrid EMEA team by managing complex calendars, prioritizing email and follow-ups, coordinating meetings, and preparing executive materials. Own end-to-end travel arrangements and itineraries, handle expense reporting and purchase orders, and support vendor coordination. Create executive-ready reports, dashboards, and presentations, manage stakeholder-visit logistics, and provide IT/onboarding support for access and tools.
Location: Philippines
Workplace: Hybrid
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Independently manage moderately complex to complex executive calendars, coordinating recurring meetings and multi-time-zone bookings while anticipating rescheduling needs.
  • •Review incoming emails, categorize and prioritize by urgency, flag follow-ups, and draft responses when appropriate; maintain inbox hygiene for efficiency.
  • •Coordinate full travel arrangements, including flights, transportation, hotels, travel insurance, visa applications, and detailed itineraries with proactive issue resolution.
  • •Own the full lifecycle of executive meetings, including agenda coordination, invites, materials preparation, notetaking, and action item follow-ups; support hybrid/virtual meetings via Teams Live.
  • •Prepare expense reports and manage purchase orders (e.g., in Coupa), assist with vendor setup and invoice/payment follow-ups, and support stakeholder-visit logistics and executive reporting materials.

Pay and Benefits

Perks:Health InsuranceDentalVisionPaid LeaveLife Insurance

Key Requirements

  • •Bachelor’s degree or at least 4 years’ experience in the same industry.
  • •Strong experience with MS 365, particularly Word, Excel, Outlook, and PowerPoint.
  • •Excellent interpersonal, organizational, and communication skills with strong verbal and written communication.
  • •Experience drafting reports and correspondence, managing changing demands, and meeting deadlines.
  • •Good understanding of administrative and vendor support functions; project coordination and budget tracking experience; SharePoint experience is a plus.
Experience:4+ years
Education:Bachelor's
Skills:CommunicationOrganizational skillsAttention to detailProblem-solvingCollaboration
Languages:English
Tech Stack:Microsoft 365WordExcelOutlookPowerPointTeams LiveServiceNowSharePointCoupa

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
Glassdoor
Glassdoor: 3.6
WebsiteLinkedInGlassdoor