Project Administrator

Alfalaval
Shanghai
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 3+ yearsEducation: bachelorsSkills: ["Communication","Coordination","Self-learning","Problem solving","Collaboration"]

Manage project order execution end-to-end: create sales orders in ERP, purchase and track components, monitor delivery status, and coordinate logistics and customs documentation to ensure on-time arrival. Handle vendor invoices, certificates, and delivery-related data reporting. Support financial inventory and analyze delivery-on-time performance, improving processes in coordination with project engineers and line managers while working under peak-demand pressure.

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FursaFursa
Alfalaval
Alfalaval
2 days ago

Project Administrator

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Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 7 hours agoStatus: Live
Reposted: similar role first listed 7 months ago

Job Summary

Manage project order execution end-to-end: create sales orders in ERP, purchase and track components, monitor delivery status, and coordinate logistics and customs documentation to ensure on-time arrival. Handle vendor invoices, certificates, and delivery-related data reporting. Support financial inventory and analyze delivery-on-time performance, improving processes in coordination with project engineers and line managers while working under peak-demand pressure.
Location: Shanghai
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Mid level

Key Responsibilities

  • •Work with existing customers and across projects, timely creating sales orders in ERP.
  • •Purchase and track project components per purchase requirements and review OA component status to keep deliveries on time.
  • •Coordinate logistics and arrange customs e-book data to OEM, ensuring compliant bonded material registration and verification.
  • •Handle vendor invoices, collect and sort certificates, and provide delivery documents to customers while closing ERP orders.
  • •Assist with financial inventory and submit required team data; analyze and improve delivery-on-time performance and report as needed.

Key Requirements

  • •Bachelor’s degree with a major relevant to order handling and familiar with order handling processes.
  • •At least 3 years’ experience in supply chain within a manufacturing industry or in customs affairs.
  • •Experience using an ERP system for order handling and tracking.
  • •Proficiency with MS Office, especially Excel and PowerPoint.
  • •Excellent English in both spoken and written communication.
Experience:3+ yearsManufacturingSupply chainCustoms affairs
Education:Bachelor's
Skills:CommunicationCoordinationSelf-learningProblem solvingCollaboration
Languages:English
Tech Stack:ERPMS OfficeExcelPowerPointPower BI

Company Brief

Alfalaval
Designs and manufactures heat transfer, separation and fluid handling equipment and systems for industries including energy, food, water, marine and wastewater to improve productivity, energy efficiency and environmental performance.
Industry: Industrial Machinery
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Lund, Sweden
Founded: 1883
WebsiteLinkedIn