Administrative Assistant

AECOM
Singapore
Workplace: OnsiteFull timeFunction: Administration & Executive AssistanceExperience: 2+ yearsEducation: certificationSkills: ["Organizational skills","Time management","Communication","Interpersonal abilities","Attention to detail"]

Provide day-to-day administrative support for QS and PM teams, including preparing and compiling acceptance/intent and tender documentation, maintaining document control, and managing tender deposits and cheques. Coordinate courier and external printing/binding for project and contract materials, cover reception duties when needed, and support office operations such as facilities and vendor liaison. Also deliver ad-hoc administrative support requested by business leaders.

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FursaFursa
AECOM
AECOM
1 day ago

Administrative Assistant

✓ Verified Job

Canonical indexed version, validated from employer's careers page.

Source: Company careers pageValidated by: Fursa AI
Last checked: 4 hours agoStatus: Live
Reposted: similar role first listed 4 months ago

Job Summary

Provide day-to-day administrative support for QS and PM teams, including preparing and compiling acceptance/intent and tender documentation, maintaining document control, and managing tender deposits and cheques. Coordinate courier and external printing/binding for project and contract materials, cover reception duties when needed, and support office operations such as facilities and vendor liaison. Also deliver ad-hoc administrative support requested by business leaders.
Location: Singapore
Workplace: Onsite
Employment Type: Full time
Job Function: Administration & Executive Assistance
Seniority: Entry level

Key Responsibilities

  • •Prepare and compile Letters of Acceptance, Letters of Intent, tender reports, tabulations, and contract documents.
  • •Record and manage tender deposits and cheques, and maintain document control and filing of legal and project documents.
  • •Provide day-to-day administrative support to QS and PM teams, including organizing events when requested.
  • •Coordinate local and overseas courier services and arrange courier for cheque collection and deposit to support Manila finance.
  • •Support office administration and operations, including maintenance coordination, vendor liaison, reception coverage, and ad-hoc administrative duties.

Pay and Benefits

Perks:Health InsuranceDentalVisionLife InsurancePaid LeaveRetirement Savings

Key Requirements

  • •Diploma in Accounting, Finance, Business Administration, or a related field.
  • •Minimum 2 years of experience in project coordination or administrative roles.
  • •Proficiency in MS Office Suite (Excel, Word, PowerPoint).
  • •Excellent organizational and time management skills.
  • •Strong communication and interpersonal abilities.
Experience:2+ years
Education:Certification / Diploma in Accounting, Finance, Business Administration
Skills:Organizational skillsTime managementCommunicationInterpersonal abilitiesAttention to detail
Languages:English
Tech Stack:MS Office SuiteExcelWordPowerPoint

Company Brief

AECOM
AECOM is a global infrastructure firm providing design, consulting, construction, and management services across transportation, buildings, water, environment, and energy sectors, delivering large-scale projects for public- and private-sector clients worldwide.
Industry: Civil Engineering
Company Size: Enterprise (1,001+ employees)
Revenue: USD 1B+
Growth: Public Company
Valuation: Public Company (Market Cap in USD)
Funding: IPO / Publicly Listed
Headquarters: Los Angeles, United States
Founded: 1990
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